Project Assistant

Canadamid

OperationsProject Manager

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OperationsProject Manager

Project Assistant

CUPE 2950

What We Offer

~1 min read

Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites. The salary for this position will be pro-rated for 0.50FTE.

This position is subject to the satisfactory completion of required background checks.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Responsibilities

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→Coordinate meetings, working groups, consultations, and engagement sessions.
→Prepare agendas, meeting materials, minutes, and follow-up communications.
→Track project timelines, deliverables, action items, and reporting requirements across multiple workstreams.
→Support administration of funded projects, including monitoring milestones, budgets, reporting requirements, and deliverables associated with MASES, Health System Redesign (HSR), and future grants.
→Assist with ethics, grant, and funding submissions, as well as progress and final reports.
→Coordinate ally engagement activities and maintain project documentation and records.
→Support development and distribution of surveys, reports, presentations, and knowledge translation materials.
→Facilitate communication and collaboration among project teams, partners, and provincial allies.

Requirements

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High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Diploma, certificate, or degree in administration, project management, health sciences, public health, or a related field is an asset
Experience supporting projects, committees, or healthcare initiatives.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office applications and virtual meeting platforms.
Experience in healthcare, academic, research, or quality improvement environments is an asset.