Specialist, Accounts Payable

AAA Club Alliance is hiring for an Accounts Payable Specialist to join the team! The Accounts Payable Specialist supports the accurate, timely, and controlled processing of supplier invoices, check requisitions, and related Accounts Payable transactions. This position works collaboratively with internal business partners, suppliers, and Accounting team members to research and resolve invoice discrepancies, ensure appropriate approvals and financial coding, and maintain accurate Accounts Payable records.

This position requires strong attention to detail, organization, problem-solving, communication, and customer-service skills. The Accounts Payable Specialist is expected to manage assigned responsibilities effectively while maintaining accuracy, confidentiality, compliance with established controls, and a positive customer experience.

• →Process supplier invoices, check requisitions, and other Accounts Payable transactions through ACA's financial systems, ensuring transactions are complete, accurate, properly approved, and appropriately coded.
• →Review invoices and supporting documentation for required approvals, financial coding, appropriate documentation, and compliance with established Accounts Payable policies and procedures.
• →Monitor assigned transactions throughout the Accounts Payable process and take appropriate action to resolve exceptions and incomplete items.
• →Research and resolve invoice discrepancies, payment inquiries, potential duplicate invoices, missing approvals, coding issues, and other Accounts Payable exceptions.
• →Utilize Workday and applicable document-management systems to research transactions, retrieve supporting documentation, and facilitate issue resolution.
• →Communicate professionally and effectively with suppliers and internal business partners regarding invoice status, payment inquiries, required documentation, and outstanding items.
• →Process and appropriately route Accounts Payable correspondence and documentation for approval, coding, processing, or follow-up.
• →Maintain accurate and complete documentation supporting Accounts Payable transactions, internal controls, audit requirements, and applicable record-retention requirements.
• →Assist with researching outstanding Accounts Payable items and support timely resolution of aged or exception transactions.
• →Follow established financial controls, authorization requirements, payment procedures, and segregation-of-duties practices.
• →Safeguard confidential supplier, employee, banking, and financial information in accordance with company policies.
• →Provide support for Accounts Payable reporting, reconciliations, internal and external audit requests, and documentation inquiries.
• →Identify and communicate opportunities to improve transaction accuracy, process efficiency, internal controls, and the customer experience.
• →Support system enhancements, testing, process-improvement initiatives, departmental projects, and related activities as assigned.
• →Perform other job-related duties consistent with the responsibilities and requirements of the position.

• High school diploma or equivalent.
• Three or more years of relevant Accounts Payable, accounting operations, transaction-processing, or related experience preferred, or an equivalent combination of education and relevant experience.
• Demonstrated ability to accurately process financial or Accounts Payable transactions within an automated system environment.
• Strong numerical, analytical, data-entry, and transaction-processing skills.
• Working proficiency with Microsoft 365 applications, including Excel and Outlook, and the ability to learn and effectively navigate enterprise financial and document-management systems.
• Strong research and problem-solving skills with demonstrated ability to identify, investigate, and resolve transactional discrepancies.
• Effective written and verbal communication skills.
• Strong customer-service orientation and the ability to work collaboratively with internal business partners and external suppliers.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and prioritize assigned work, manage multiple responsibilities, and meet established deadlines in a dynamic environment.
• Ability to appropriately handle confidential supplier, banking, employee, and financial information.
  

• Experience using Workday Financial Management or a comparable ERP/accounts payable platform.
• Experience with electronic invoice workflows, document-management systems, or automated approval solutions.
• Experience working in a centralized or shared-services Accounts Payable environment.
• Working knowledge of Accounts Payable internal controls, financial coding, supplier records, and payment processes.
• Intermediate Excel capabilities, including sorting, filtering, formulas, and working with transactional data.