Assistant Project Manager

· Complies with all Agency policies and procedures and follows contract specifications

· Maintains effective, efficient, and positive relationships with government facility staff

· Accepts service requests and with CA approval provides service based on agreement

· Manages the day to day operation of assigned contract

· Assists in the management of staffing, work, transportation and building schedules per contract specifications

· Manages completed and not completed work, omissions and productivity based on TE/TO

· Assists in reviewing and responding to inspection/discrepancies reports

· Enforces a high level of quality in performance of all work

· Assists in resolving quality issues through a quality control program and staff training

· Establish and manage supervisor’s inspection procedures and guidelines with JAMs

· Assists & enforces internal safety training and implements safety procedures and policies

· Assists in keeping SDS book current and chemical list updated

· Assists in hiring, evaluating, and supervising all employees under his/her authority

· Assists and enforces supervisor training to perform to contract specifications

· Assists in establishing training through vendors on chemicals and equipment

· Develops and manages floor care and maintenance services scheduling

· Assists in preparing staffing and work schedules and maintaining daily time records

· Assists in maintaining payroll data, attendance, hours management, and labor budget

· Assists with inventory and ordering of supplies according to budget parameters

· Manages uniform quantities, requirements, standards and condition for appearance

· Manages and maintains reports and requirements from contracting office personnel

· Attends meetings with government, facility, and customer representatives as necessary

· Presents ideas and recommendations to Project Manager and CA based on contract needs

· Assesses, analyzes and solves or suggests solutions to operational challenges

· Assesses performance and provides feedback to employees to ensure proper standards

· Ensures compliance with dress code and personal hygiene standards for self and staff

· Complies with and ensures staff compliance with all building and security requirements

· Acts as supervisor, if back-up system fails

· Works cooperatively with HR to sustain employment for individuals with disabilities

· Ensures timely, accurate completion of time studies (if applicable), evaluations, and employee communications

· Works with outside agency staff and job coaches to aid Chimes employees

· Passes and complies with CPR/first Aid and OSHA training

· Manages and maintains 100% Chimes DC property and chemicals accountability

· Maintains proper key control/accountability of internal and Government keys

· Maintains proper security standards for Chimes facilities and property

· Serves as a liaison with community agencies and job coaches to aid Chimes employees

· Acts as Project Manager when Project Manager is absent

· Assists in the planning and implementation of staff development programs

· Assumes other duties, responsibilities, and special projects as needed

*Duties, responsibilities, and tasks may change at any time with or without notice

· Ability to stand or walk for long periods of time

· Ability to go up and down stairs

· Ability to reach above the head, bend, kneel, stoop, and crawl

· Ability to lift, carry, and push up to 50 lbs. as needed

· Ability to work in dusty spaces or adverse weather conditions

· Ability to see details on the floor, above the head, or on surfaces

· Ability to work independently and collaboratively with others

· Ability to maintain confidentiality

· Ability to work in a constant state of alertness and with safety always in mind

· Ability to communicate effectively with employees and government staff

· Ability to teach, coach, mentor, supervise/manage and develop others

· Ability to make decisions and solve problems

· Ability to plan, implement, organize, and prioritize

· Ability to be flexible and dedicated to quality and customer service/satisfaction

· Ability to manage multiple tasks effectively

· Ability to react immediately to emergency situations

· Ability to analyze data and recommend corrective action

· Ability to read, write, and speak (communicate and relate information) English

· Ability to use technology for completion of specified job duties

· Ability to manipulate numbers

· Ability to maintain and submit reports, logs, and other paperwork in a timely manner

· Ability to understand and apply technical written material

· Ability to understand and comply with safety procedures and environmental requirements

· Ability to operate machinery without posing a safety hazard to self or others

· Ability to use and care for equipment and cleaning supplies properly

· Ability to complete tasks in a timely manner with numerous interruptions

· Ability to attend work regularly and remain on site for scheduled shift

· Ability to work a flexible schedule as required

· Ability to attend and participate in training and work related meetings

· Ability to demonstrate integrity and ethical standards in job performance

· Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner

· Ability to provide guidance, direction, and technical support

· Ability to comply with all building, security, and company policies and procedures

· Valid driver’s license from state of residence and ability to drive

· License must have been valid for at least 3 years

· If driving a 15 passenger van, must be at least 25 years old

· Acceptable driving record as determined by Agency’s insurance carrier and by Chimes DC policies and procedures

This position is designated as essential. This means that when the facility is faced

with an institutional emergency, employees in this position may be required to remain at their

work location or to report to work to protect, recover, and continue operations at the facility.

· High School diploma or equivalent

· Valid CPR/FA certification preferred

· Knowledge of green cleaning principles and CIMS certification requirements

· Knowledge of electronic tracking systems such as MAXIMO, SAMS, TAMS, JAMS

· Knowledge of regulatory standards, hospital standards, and facility management

§ Knowledge about regulations for SDS, Fire and Safety, Hazard Communications and Bloodborne Pathogens

· Three (3) to Five (5) years in managing a workforce providing services on a contract of similar scope and size

· Demonstrated ability and knowledge of building service management as well as relevant equipment and chemicals and their applications

· At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience

Why You’ll Love Working Here: 

• Medical plan starting at $13.80/mo. The $6.90 is per pay for the Minimum Value Health Plan. 

• Employer-paid Life Insurance + AD&D 

• Employer-provided Long-Term Disability coverage for financial protection 

• 403(b) retirement plan with employer match 

• 10 paid holidays + generous PTO 

• Tickets at Work 

• Employee referral bonuses and recognition programs 
• Clear pathways for growth and advancement 

Ready to Make Your Impact? 

 ✨ Join a team where your work truly matters—every single day. 
Apply today: https://chimes.org/Careers 

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