Proposal Manager

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

• →Lead the full proposal process for RFQs/RFPs, ensuring compliance and high-quality submissions
• →Develop pursuit strategies, win themes, and tailored content in collaboration with sales and operations teams—including proposal sections, resumes, project sheets, & required forms
• →Prepare interview materials and support teams with presentations and practice sessions as needed
• →Collaborate with team members to create and maintain a repository of clear/compelling companywide information for widespread use by proposal team & internal stakeholder groups
• →Work with cross functional groups to establish consistent brand standards for proposal deliverables
• →Guide junior proposal writers to success through hands-on training, mentorship, and sharing of best practices

• Collaborate with sales/business development, operations, and management to clarify requirements, risks, and win themes
• Develop proposal workplans, schedules, and content outlines aligned to selection criteria;
• Facilitate kickoffs, interviews/strategies, and message alignment with company subject matter experts (SMEs) and establish/enforce SME review deadlines for sales, management, and operations

• Manage the full proposal lifecycle (RFI/RFQ/RFP): compliance matrix, writing, editing, layout, QC, and production
• Translate technical input into clear, client-focused narratives, differentiators, and case studies
• Customize resumes, project sheets, org charts, safety/QA/QC narratives, and methodology sections
• Coordinate partner/subconsultant inputs, forms, and certifications; ensure all forms are complete; ensure all addenda are completed and communicated to the project team

• Maintain a library of boilerplate content including RFP responses per category, usable infographics, past performance, resumes, and project pages
• Implement version control and content governance for accuracy and brand consistency
• Gather project outcomes, metrics, and client testimonials to continuously improve content

• Track pursuit pipeline, hit rates, feedback, and post-mortems; report KPIs to leadership.
• Manage proposal calendars, budgets, and resource plans across simultaneous deadlines.
• Engage and oversee external resources (writers, graphic designers, print vendors) as needed

• Bachelor’s degree in Marketing, Communications, English, Construction Management, or related field
• 7 – 10+ years of proposal management experience, preferably in construction or AEC
• Proven ability to manage complex, multi-volume proposals under tight deadlines
• Exceptional writing/communication, editing, and story-crafting skills (non-reliant on AI) with strong attention to detail
• Proven ability to interpret ITB, RFP, and RFQ requirements to develop the win strategy, scope of work, and all other proposal content/deliverables necessary to meet client expectations
• Proficiency with Microsoft 365 (Word mastery, PowerPoint), Canva, Adobe Suite, and SharePoint/Teams

• Experience with CRM and proposal tools
• Experience creating graphics/visuals to support the proposal template
• Knowledge of construction terminology, delivery methods, and project lifecycles as well as preconstruction workflows

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Indoor office setting with controlled temperature.
• Potential visits to outdoor industrial sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.
• Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.