Senior Specialist, Fleet Management II

About Maaden

Maaden, established in 1997, is one of the fastest-growing mining companies in the world and the largest multi-commodity mining and metals company in the Middle East. We are leading the development of the mining industry to become the third pillar of Saudi Arabia’s economy by building a world-class, unique, and fully integrated mining value chain. We are pleased to share an exciting opportunity for the above-mentioned position. This role offers a chance to contribute to our ambitious growth and play a key part in shaping the future of mining in the Kingdom.

Job purpose

The Senior Specialist, Fleet Management will manage and control fleet operations effectively by ensuring optimal vehicle utilization, safety compliance, cost control, and service reliability across field operations. The role supports uninterrupted transportation services through proactive maintenance planning, system management, vendor coordination, performance monitoring, and continuous improvement of fleet efficiency.

Key Accountabilities

1. Fleet Operations Oversight

• Oversee general fleet operations to ensure optimal vehicle availability, utilization, and efficiency.
• Supervise daily vehicle allocation, scheduling, and usage based on operational requirements.

2. Maintenance & Safety Management

• Manage vehicle repair and maintenance activities, ensuring timely completion and quality standards.
• Plan, schedule, and monitor preventive maintenance programs for all fleet vehicles.
• Conduct regular in person vehicle inspections to verify roadworthiness and condition.
• Ensure full compliance with safety, legal, and regulatory requirements governing fleet operations.

3. Reporting & Performance Analysis

• Maintain accurate daily, weekly, monthly, quarterly, and annual fleet reports.
• Prepare ad hoc reports and data analysis to support management decision making.
• Develop, implement, and monitor fleet KPIs such as downtime, cost per kilometer, fuel efficiency, and availability.

4. Vendor & Contract Management

• Coordinate with fleet service providers and suppliers for vehicle maintenance, repairs, and
• related services.
• Review technical proposals and quotations for fleet related services and supplies.
• Review and validate fleet service and supply invoices for accuracy and compliance.
• Notify the Administration team in advance for timely renewal or extension of fleet contracts
• and purchase orders.

5. Driver & Team Supervision

• Supervise drivers & JMS Team performance, including roster planning and policy
• compliance.
• Manage and oversee the JMS team, implementing corrective actions when required.
• Monitor and respond to Blue Key Users events such as seat belt violations or speeding and formally notify respective line managers for action.

6. Trip & Pool Service Management

• Manage trip requests, including permanent vehicle assignments and pool service scheduling.
• Ensure efficient allocation, availability, and control of pool service vehicles.

7. System & Documentation Management

• Ensure effective TAMM system management, including registering vehicles under the
• correct users.
• Maintain up to date vehicle documentation including registration, insurance, and compliance records.

8. Fuel & Expense Control

• Monitor fuel consumption patterns, identify variances, and implement control measures.
• Manage driver petty cash, approve operational expenses, and ensure proper documentation and reconciliation.

9. Spare Parts & Inventory Coordination

• Coordinate with the Inventory Team to ensure adequate availability of fleet related spare parts and consumables.

10. Accident & Insurance Handling

• Manage accident-related processes including insurance claims, documentation, and repair follow up until vehicle closure and return to service.

11. Financial Controls

• Review petty cash invoices (related to vehicles) and support documents before submission to Reporting Team.

12. Administrative Support & Continuous Improvement

• Raise purchase requisitions for fleet related assets, items, and services and follow up until delivery.
• Drive initiatives to reduce fleet operating costs, improve efficiency, and enhance service
• performance.
• Perform any other duties assigned by management in support of fleet operations.

Minimum Qualification, Experience and Competencies

Minimum Qualifications:

• Bachelor’s degree in mechanical engineering, Logistics, Transportation Management, or related discipline, or equivalent relevant fleet management experience.

Minimum Experience:

• Minimum 8–10 years of experience in fleet operations, transportation management, or related roles. 
• Experience managing vehicles across multiple sites or remote operations is preferred.
• Hands on experience in fleet systems, maintenance coordination, and compliance management.
• Experience working in remote sites, camps, or industrial / mining environments is preferred.
• Proven experience with audits, reporting, and fleet management systems

Maaden High Performance Competencies

• Achievement Drive
• Safety & Compliance Orientation
• Operational Excellence
• Analytical Thinking
• Planning & Organizing
• Accountability & Ownership
• Teamwork & Collaboration
• Leadership & People Management
• Communication
• Problem Solving & Decision Making
• Digital & System Orientation
• Continuous Improvement Mindset
• Integrity & Ethical Conduct

Skills

• Strong knowledge of inventory systems, asset management, and supply chain workflows.
• Strong understanding of fleet operations, vehicle maintenance, and preventive maintenance planning.
• Ability to plan and coordinate transportation logistics across multiple locations.
• Vendor management, contract oversight, and invoice validation skills.
• Knowledge of safety, legal, and regulatory requirements for fleet operations.
• Analytical capability to optimize fleet utilization, monitor KPIs, and control fuel consumption.
• Proficiency in fleet management systems such as TAMM and JMS, with strong documentation control.
• Leadership and supervisory skills to manage drivers and fleet support teams.
• Ability to conduct inspections, audits, and enforce operational compliance.
• Effective problem solving and decision-making skills during incidents or emergencies.
• Strong organizational and time management abilities to handle multiple priorities.
• Familiarity with accident handling, insurance coordination, and cost control measures.
• Continuous improvement mindset focused on performance enhancement and cost reduction.
• Proficiency in preparing structured reports and analyzing operational data for management.