Public Service Executive II - Deputy State Controller

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-Anticipated Vacancy-

The primary purpose of the position is to oversee the financial operations of State Government administered by the six functional units within the Office of the State Controller to ensure the efficiency, effectiveness and integrity of each of these units. The Deputy Controller provides leadership and expert advice to State agencies on all matters pertaining to accounting, payroll and tax related issues, financial reporting and analysis, internal controls and audit resolution, and the operations of the various systems used to support those operations. The Deputy directs and manages day-to-day bureau operations, overseeing and coordinating the diverse activities of six major functions for the Bureau, including: Accounting, Payroll, Internal Audit, Financial Reporting, ERP Business Systems, and Risk Management. The Deputy develops policy and standards of performance, assigns responsibilities to six functional managers to facilitate achieving the goals of the Bureau, Department, Governor’s initiatives, and statewide goals. The Deputy represents the State's position on an extensive array of issues on accounting, payroll, financial reporting, audit and audit resolution, tax reporting, enterprise systems management, and risk management. The Deputy’s responsibilities require a high degree of discretion, independence and objectivity and must be capable of making sound decisions, as well as adjusting to constantly shifting priorities.

This position reports to the State Controller. Position duties include: • Plan, coordinate and direct the diverse activities of the various Divisions in the Office of the State Controller to successfully interact with other parts of the State and federal governments and to ensure appropriate fiscal accountability for assets, liabilities, revenues and expenditures of State appropriations, federal grants, dedicated revenues, proprietary activities and trusts statewide. • Develops and directs the implementation of Bureau policies to ensure established goals and objectives are attained. • Formulate, implement, monitor and evaluate accounting policies and procedures at the statewide level to ensure the State’s financial practices, systems, and statements comply with applicable state and federal fiscal regulations and standards, GAAP/GASB standards, and sound fiscal management principles. • Provide policy and procedural guidance, technical assistance and on-site visits in collaboration with other bureaus to chief financial officers at all State agencies and Component Units on internal control procedures, matters impacting the State accounting system, matters pertaining to financial accounting and reporting of State appropriations, federal grants and trusts, and resolving complex accounting and financial reporting problems. At the direction of the State Controller and Commissioner of Administrative and Financial Services, directly intervene to operate or correct agency accounting or payroll functions. • Provides consultative services to agency heads and executive leadership on accounting, budgeting, risk management, and other fiscal matters to promote sound financial management practices and systems; ensure compliance with applicable laws, rules, regulations, and policies; and to improve cash management practices and vendor relations

Administers day-to-day Bureau operations to ensure work is accomplished correctly and in a timely manner.

• Supervises and trains Bureau personnel to ensure staff effectiveness and p roficiency.
• Review new accounting/financial reporting standards, legislation and statutory changes to assess the impact on statewide fiscal accountability and Bureau functions.
• Advises on development of new accounting systems to provide technical information and ensure Bureau position is considered. Develop, implement and review performance of new and improved accounting and financial reporting s ystems and procedures related to the official books and records of the State.
• Provides quality assurance for financial reports developed by the Bureau with input from State agencies, component units, related organizations, to ensure timely completion in accordance with statutory and regulatory reporting requirements.
• Provide accurate, timely and informative financial data to State, federal and elected officials, and agency heads in the Executive, Legislative and Judicial branches.
• Represent the State’s viewpoint on financial accounting and reporting matters to various parties and organizations in and out of State government.

KNOWLEDGES, SKILLS AND ABILITIES REQUIRED:

• Knowledge of the laws, rules, and regulations pertaining to and enforced by the Office of the State Controller.
• Knowledge of the principles and practices of public administration and public finance.
• Knowledge of governmental accounting procedures and practices.
• Knowledge of governmental operations, organizations, procedures and practices.
• Knowledge of GAAP/GASB standards and AICPA/GAO/OMB auditing standards
• Ability to research laws, regulations and highly technical accounting issues to develop fiscal policies and offer sound advice to executive managers.
• Ability to evaluate, revise and implement managerial procedures, including ability to plan and write procedures.
• Ability to communicate effectively and express ideas clearly and concisely, orally and in writing.
• Ability to interact diplomatically and effectively with staff, executives, peers, legislators, department and agency personnel and the public.
• Ability to evaluate facts, reach logical conclusions and make sound recommendations and decisions.
• Ability to prioritize a large workload with differing needs from a variety of departments and agencies.
• Ability to effectively lead teams, manage change and promote professionalism.
• Strong analysis, critical thinking and problem-solving skills. • Strong interpersonal skills including active listening, facilitation, negotiation and sensitivity to a political environment.
• Strong project management skills.
• Proficiency in using office suite software such as Word, Excel, Access and PowerPoint.
• Ability to easily learn various computer applications, including the State’s budget, accounting and human resource systems and related data retrieval and analysis tools.

MINIMUM QUALIFICATIONS:

A Master’s degree with at least four (4) years of relevant experience or Bachelor’s degree with at least six (6) years of relevant experience. Preference will be given to candidates with professional designation as Certified Public Accountant or Certified Internal Auditor. Preferred degree concentrations are public or business administration, accounting, finance, or closely related field. Relevant experience is business administration, public administration, accounting, finance, auditing and fiscal analysis. Prior supervisory experience and experience working with the State’s Financial Management Systems is desirable.

Please submit a cover letter along with a current resume and three (3) professional references.

**In addition to the standard application form, you must address each of the following items in your cover letter in order to be considered for this position. 1. A brief description of those aspects of your work experience most relevant to the key knowledge and experience areas for this position and the number of years you have held such roles.**

Please address the following performance areas in a cover letter: Please describe your experience working in a Human Resources office.  Please describe a time when you worked with an employee to resolve a predicament.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.