MANAGEMENT ASSOCIATE

Introduction

It is important that all\r\nexperience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS\r\nSPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.\r\nPLEASE FILL OUT THE APPLICATION\r\nCOMPLETELY.\r\n�\r\n➢�The application is part\r\nof the examination process. Your answers will determine your eligibility to\r\nparticipate in the next phase of the selection process.\r\n➢�Clearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A'.\r\n➢�Although you may attach a\r\nresume to further describe your qualification, it does not substitute for\r\ncompleting the application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\n➢�Failure to comply with\r\nthese instructions may result in disqualification.\r\n➢�Read the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.\r\n

GRADE

ASTD13

LOCATION OF POSITION

Maryland Department of State\r\nPolice\r\nSpecial Operations Division�\r\n7777 Washington Boulevard\r\nJessup, MD 20794\r\n

Main Purpose of Job

This position is an integral part of the Special Operations Division of the Field operations Bureau. It provides direct administrative support, judgement and analysis to the Commander allowing for the Commander to make informed decisions that are in the best interest of the internal management of the division. The personnel and command staff rely on this position for logistical support in the furtherance of Departmental and Special Operations Division Activities. This position is crucial to ensure administrative responsibilities are appropriately tracked, managed and completed in accordance with MSP policy.

POSITION DUTIES

Reviews and analyzes incoming correspondence and briefs the\r\ncommander to determine task assignments to all personnel. Coordinates the\r\nupward and downward flow of routine and critical communications for the five\r\nfull time and four decentralized units commanded by one captain, one lieutenant\r\nand canine unit supervisors. These units consist of 25 full time sworn\r\npersonnel and approximately 350 decentralized personnel. Additionally, SOD has\r\n1 civilian employee, I contractual employee and two VIPs.\r\nPrepares written correspondence and verbal communications as\r\ndirected by the Commander. During time sensitive matters the incumbent is\r\ngranted signature authority by the Commander Maintain the SOD roster to include\r\ndecentralized personnel. Maintain/manage personnel files locally for personnel\r\nassigned full time to SOD.\r\nReceives and processes invoices for the Division and acts as the\r\nliaison/point of contact for vendors. Create, maintain, keep the K9 files and\r\nelectronic K9 ledger to track invoices.\r\nCompletes all administrative tasks in furtherance of Division\r\nactivities as asked by the Commander. Interacts with vendors and Facilities Management\r\nDivision (FMD) to ensure that contractual obligations are met at the Tactical\r\nServices Garage. Conduct periodic inspections to identity routine. emergency\r\nmaintenance, safety concerns and�ensures\r\ntheir resolutions. Oversees the performance of the contractual cleaning crew\r\nand conducts inspections with the company representative. Interacts with the\r\nalarm security provider in the monitoring of the system and arranges emergency\r\nor routine maintenance. Interacts with all vendors conducting work at SOD.\r\nInspects work performed by vendors and ensures services are performed as agreed\r\nupon.�\r\nProvides for the efficient operation of the divisions copy machine,\r\npaper shredder, telephones, computer networks, printers, etc. Orders supplies\r\nand calls for service as necessary. Oversees the records management of the\r\npersonnel administrative files for SOD. Reviews all medical reports submitted\r\nby SOD personnel to determine which reports must be forwarded to the medical\r\ndivision. Responsible for maintaining Division medical files on all sworn and\r\ncivilian employees assigned to this installation.\r\nProvides administrative supervisory/secretarial expertise\r\nthrough the coordination of the Special Operations Division (Statewide Support)\r\nof all operations as they pertain to routine paperwork, Department required\r\nreports, special projects and civilian support staff.\r\nKeeps command personnel apprised of progress of office\r\noperations and potential problems in timely completion of assignments.\r\nChecks all outgoing paperwork and reports for proper grammatical\r\npresentation, spelling, format, typographical errors and continuity of thought.\r\nMaintains all monthly reports ie: vehicle mileage summaries, org\r\ncharts and any other assigned duties by Commander.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an\r\naccredited high school or possession of a high school equivalency certificate.\r\nExperience: Five years performing secretarial work or clerical work\r\ninvolving typing duties.\r\nNotes:\r\n1. Additional secretarial or clerical experience may be\r\nsubstituted on a year-for-year basis for the required education.\r\n2. Thirty credit hours with a major in secretarial science or\r\noffice technology from an accredited college may be substituted� at the\r\nrate of thirty credits for one year of experience for up to two years of the\r\nrequired experience.\r\n3. Candidates may substitute U.S. Armed\r\nForces military service experience as a non-commissioned officer in\r\nAdministration or Personnel Specialist classifications or Administrative,\r\nClerical, or Office Services specialty codes in the Special Assistant or\r\nSecretarial fields of work on a year-for-year basis for the required experience.\r\n\r\n\r\n�\r\n\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r\n\r\n\r\n1. Experience in Windows based operating systems,\r\npreferably Windows 10\r\n2. Experience with Microsoft products such as Word, Excel\r\nand PowerPoint\r\n3. Experience with Google products such as Docs, Sheets and\r\nSlides\r\n4. Prior experience working for a law enforcement agency\r\n5. Experience completing and sending correspondence for an\r\nExecutive/Command staff\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE\r\n

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a�keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r\n

SELECTION PROCESS

Only candidates who meet the minimum qualifications will\r\nbe considered for this classification. Therefore, it is essential that you\r\nprovide complete and accurate information on your application. Successful\r\ncandidates will be placed on the Eligible List categorized as BEST QUALIFIED,\r\nBETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select employees. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your\r\neducation, training and experience related to the requirements of the position.\r\nYou may be required to complete a qualifications supplement, or the rating may\r\nbe based on your application. Report all experience and education that is\r\nrelated to this position.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are\r\nlimited to uploading one file. As a result, it is strongly urged that those\r\napplying upload ALL required and additional documents (undergraduate and\r\ngraduate transcripts, resumes, etc.) as one file. If you are unable to apply\r\nonline, you may submit an application via mail. The Maryland State Application\r\nForm can be found online.\r\n\r\n\r\n\r\nIt is the policy of the Maryland State Police to comply\r\nwith all applicable federal and state laws prohibiting employment\r\ndiscrimination and to provide equal employment opportunity to all employees and\r\napplicants for employment without regard to age, ancestry, color, gender,\r\nidentity and expression, genetic information, marital status, mental or\r\nphysical disability, national origin, race religious affiliation, belief or\r\nopinion, sex, sexual orientation or any other protected status.\r\n\r\n\r\n\r\n*If you have any questions\r\nabout this recruitment, please contact the Maryland State Police at\r\n410-653-4493.\r\n\r\n\r\n\r\n*TTY Users: Call Maryland Relay\r\n\r\n\r\n\r\n*We thank our Veterans for\r\ntheir service to our country and encourage them to apply\r\n\r\n\r\n\r\n*As an equal opportunity\r\nemployer, Maryland is committed to recruiting, retaining, and promoting\r\nemployees who are reflective of the State's diversity\r\n\r\n\r\n\r\n*Bilingual applicants and\r\npeople with disabilities are encouraged to apply\r\n�\r\nCompleted applications,\r\nrequired documentation and any required addendums may be mailed to:\r\n\r\nMaryland State Police - Human Resources Division\r\n1201 Reisterstown Road\r\nPikesville, Maryland 21208\r\nATTN: Amirah VonHendricks\r\namirah.vonhendricks@maryland.gov\r\n