Kent - Executive and Operations Coordinator

Kent Scientific Corporation is a leading provider of innovative research solutions for the life sciences. For over 35 years, we have been dedicated to advancing scientific discovery by supplying researchers worldwide with high-quality, reliable, and precise instrumentation and equipment for in vivo animal research. Our commitment to excellence, customer satisfaction, and technological innovation has made us a trusted partner in academic, pharmaceutical, and biotechnology research.

We're looking for an Executive & Operations Coordinator to be the organizational backbone for Kent's senior leadership team. This person will keep our leaders' calendars, contracts, meetings, and follow-ups on track so they can stay focused on growing the business. This is an early-career role - ideal for someone with a job or two under their belt who is highly organized, loves keeping the ducks in a row, and wants exposure to how a growing company runs across sales, operations, and leadership.

We have strong systems in place; we're looking for someone who can learn them quickly, keep them running, and spot ways to make them run a little smoother. There's real room to grow here - team members who started in support roles at Kent have gone on to take on bigger responsibilities across the business.

Reporting to Kent's senior leadership team, the Executive & Operations Coordinator will be responsible for the following:

• Managing calendars and schedules for senior leaders, acting as a gatekeeper for their time and keeping them on track with reminders for upcoming deadlines and to-dos.
• Preparing leaders for meetings - pulling together materials, outlining what needs to happen, and identifying who should attend.
• Attending operations meetings to capture notes, assignments, and owners, then following up to make sure action items are completed and updated.
• Owning and maintaining our Monday.com workspace so projects, assignments, and timelines stay current and accurate.
• Managing annual renewals of exclusive distributor contracts - tracking renewal dates, preparing paperwork for signature, and coordinating with distributors.
• Organizing presentation content and partnering with the marketing team on final slide design.
• Coordinating employee care and recognition - sending flowers, gift baskets, and cards to team members during life events like surgeries, family losses, and other milestones.
• Supporting additional administrative and operational projects as the role and company grow.

• You bring 1-3 years of experience in an administrative, coordinator, operations, or similar support role.
• You're exceptionally organized and can juggle multiple people, deadlines, and moving pieces without losing track of details.
• You write clearly and professionally - full sentences, polished emails, no shorthand.
• You're comfortable with technology and pick up new tools quickly. Experience with Monday.com, Microsoft Office, or similar project management tools is a plus!
• You have a background in communications, education, business management, or a related field. This is a plus, and not required!

• Proactive - you don't wait to be reminded; you're the one doing the reminding.
• Discreet and trustworthy with calendars, contracts, and confidential information.
• Comfortable supporting multiple leaders while keeping priorities clear and responsibilities well-defined.
• Adaptable - our team and company are growing, and this role will evolve as we do.
• Comfortable working independently in a remote environment while staying accountable through regular check-ins and task tracking.

• Simple IRA with employer match.
• Healthcare benefits package.
• Tuition reimbursement or assistance.
• PTO and paid holidays.
• Team-building and professional development opportunities.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every. single. qualification. At Kent Scientific Corporation, we are dedicated to building a diverse, inclusive and just workplace, so if you're excited about this role but your past experience doesn't align perfectly with 100% of the qualifications listed, we encourage you to still apply. Our hiring philosophy looks to weed people INTO our process, not weed them out! Who knows, you may be just the right candidate for a future role at Kent Scientific Corporation. Just go for it... submit your resume!