Operations Specialist

You will oversee all commercial and financial workflows associated with SCMP Live (Events) executions. This role acts as the primary gatekeeper for event-related expenditure—verifying billing requests, auditing agency and vendor invoices against agreed scopes of work, monitoring real-time budget burn, and ensuring smooth reconciliation between the Events team and Central Finance.
 

• Audit incoming billing requests, vendor invoices, production claims, and staff expense reports for accuracy, required documentation, and compliance.
• Cross-check service provider invoices against Service Agreements, scope of work, and approved purchase orders (POs).
• Manage the end-to-end invoice submission pipeline to ensure timely approvals and payments without disruption to event timelines.

• Track event budget allocations, purchase commitments, and actual expenditures across all active projects.
• Flag cost overruns, unauthorized expenditures, and scope creep directly to Event Leads before final approvals.

• Support Events Managers for billing inquiries and payment timelines.
• Onboard new vendors in compliance with corporate policies and processes in the payment system.
• Coordinate credit terms, advance deposits, and on-site contingency spend protocols.
• Partner with procurement and perform price analysis for travel expenses 

• Maintain and improve internal controls around event expenditures and supplier disbursements.
• Generate monthly and quarterly spend analysis reports to identify volume discounting and cost-saving opportunities.

• Bachelor’s degree in Business Administration, Finance, Accounting, Commercial Operations, or a related discipline.
• 3–5 years of relevant experience in budget management, commercial operations, billing coordination, or accounts payable.
• Advanced proficiency in ERP and accounting systems.
• Advanced Microsoft Excel / Google Sheets skills (Pivot Tables, VLOOKUP/XLOOKUP, conditional modeling for expense tracking).
• Experience with project workflow tools is an asset.
• High attention to detail with an ability to catch billing discrepancies, duplicated charges, and contractual non-compliance.
• Ability to enforce compliance and policies constructively with stakeholders facing tight production deadlines.

Work location will be at Causeway Bay office.

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