65027080213 - Construction Job Costing & Operations Manager - 21300

Position: Construction Job Costing & Operations Manager

Type: Full-Time Remote Contractor (40 hours/week)

Schedule: US Business Hours Alignment (EST / CST)

Target Location: Remote (Latin America)

We are seeking a high-capacity, highly competent, and process-driven Construction Job Costing & Operations Manager based in Latin America to take complete ownership of our job costing, purchasing, QuickBooks accounting, and operational execution.

This is not an entry-level administrative job or a passive data-entry position. You will operate as an autonomous functional lead—managing the financial and administrative pipeline for our current active builds and building scalable processes to support our upcoming expansion. Working as a peer and strategic partner to our on-site Project Manager, you will drive the operational engine: gathering subcontractor quotes, issuing POs, running 3-way invoice reconciliations, managing material logistics, and interfacing directly with county personnel and trade vendors.

We are specifically seeking a candidate with a High C / Moderate D (DISC profile)—someone who is naturally analytical, detail-obsessed, and expert in QuickBooks and Excel, paired with the internal drive and assertiveness of a Project Manager to hold third parties accountable and keep builds moving as we scale.

(Note: Candidates must bring strong, pre-existing job costing, accounting, and finance mastery. While we will train on our specific project management, permit-pulling, and construction workflows, foundational finance competency is a strict prerequisite).

• Job Cost Architecture: Own and manage job-cost accounting in QuickBooks across all active and onboarding custom builds, ensuring every line item is accurately mapped to its specific project, scope, and cost code.
• 3-Way Reconciliation & Bill Pay: Execute strict 3-way matching on incoming vendor invoices, subcontractor draw requests, and material bills against issued Purchase Orders and original quotes before clearing payments.
• Excel Financial Oversight: Develop and maintain advanced Excel models to track budget vs. actual variances, project cash flow requirements, and line-item expenditures.
• Scalable Systems: Build clean, repeatable financial workflows to seamlessly onboard new custom projects as the company scales.

• RFQ Strategy & Execution: Run formulaic bid packages and Requests for Quotes (RFQs) to trade subcontractors and suppliers; analyze, organize, and evaluate pricing across job scopes.
• PO Authorizations: Issue precise, scope-specific Purchase Orders against approved subcontractor quotes prior to work commencing on site.
• Procurement Logistics: Manage material procurement, track supplier fulfillment schedules, and resolve supply chain bottlenecks to protect project timelines.

• External Partner Leadership: Proactively engage and drive accountability with subcontractors, trade vendors, material suppliers, and county/municipal officials.
• Permit Management (Trainable): Direct and track municipal permit application workflows, documentation submittals, and agency sign-offs.
• Project Manager Partnership: Serve as the operational co-pilot to the on-site Project Manager, providing real-time financial tracking, schedule visibility, and administrative leadership across all builds.

• Behavioral Profile (DISC): High C / Moderate D—obsessively detailed, structured, and analytical, combined with the proactive drive, authority, and assertiveness to manage vendors and enforce deadlines independently.
• QuickBooks Mastery: Deep, professional expertise managing accounts payable, job costing, bill entry, and monthly ledger reconciliations in QuickBooks (non-negotiable).
• Advanced Excel Capabilities: Master-level spreadsheet skills (VLOOKUPs/XLOOKUPs, Pivot Tables, custom financial modeling formulas).
• Finance & Job Costing Leadership: Proven background in construction accounting, job costing, or purchasing management. You must bring established financial mastery.
• Communication & Executive Polish: Exceptional written and verbal English fluency to negotiate, follow up, and communicate assertively with US contractors, vendors, and county personnel.
• Timezone & Setup: Located in Latin America with full alignment with US EST/CST business hours in a dedicated, quiet home office.

• Prior experience or exposure to municipal building permit workflows or real estate administrative management.