Operations & Finance Associate (Executive Support)- 19258

Manage accounts receivable/payable and ensure timely client billing.

Reconcile financial records and assist with basic bookkeeping tasks.

Follow up on outstanding invoices and resolve billing discrepancies.

Monitor internal workflows and suggest improvements to increase efficiency.

Manage vendor relationships and software subscriptions.

Ensure all operational "to-do" lists are tracked and completed by the team.

Execute light marketing tasks, such as scheduling social media posts or updating website copy.

Assist in the creation of basic slide decks, newsletters, or client-facing documents.

Manage email correspondence and ensure no high-priority messages fall through the cracks.

Complex calendar management and meeting coordination.

Handling travel arrangements and expense reporting.

Acting as a gatekeeper and primary point of contact for external inquiries.

The "Generalist" Mindset: 3+ years of experience in a multi-functional role (Ops, Admin, or Finance).

Financial Literacy: Comfortable with numbers, spreadsheets (Google Sheets/Excel), and billing software (e.g., QuickBooks, Xero, or Stripe).

Tech Savvy: Ability to quickly learn and manage a variety of SaaS tools (Project management, CRM, Email Marketing).

Hyper-Organized: You don’t just manage a list; you anticipate needs before they arise.

Communication: Exceptional written and verbal communication skills for both internal and client-facing interactions.