Project Specialist

Essential Functions

• Responsible for purchasing and servicing office equipment; orders and issues office supplies, stationery, business cards, and forms; operating office equipment

• Coordinate clerical functions such as keeping track of invoices, directing the processing and distribution of internal and external mail

• Assists with special project preparation, as deemed appropriate by immediate supervisor or management

• Coordinates meeting, calls or arrange conference calls

• Manages the purchasing and orders submissions through M-System.

• Facilitates communication within department and among other departments/program site locations (Harlem/Bronx/SI/West)

• Oversees check request submissions, managing check requests for conferences, educational courses, and trips

• Coverage of front desk and transportation as 2nd backup for lunch/breaks, if necessary

• Creation of flyers, cards, and any invitations as needed

• Coordinates Purchasing, Invoicing, and Accounts Payable functions

• Coordinate and organize departmental events and functions

• Manage Time Keeping and Payroll functions for PACE

Education Requirements

• HS diploma with extensive office administration work experience.

Education Desired

• Bachelor’s Degree or equivalent combination of education and related work experience.

Experience Requirements

• 5+ years’ experience as admin office assistant