Project Information Management Assistant

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.
Indonesia is one of the world’s largest producers of palm oil and a major cocoa grower, making these commodities critical to rural livelihoods and export revenue. They have received much attention in recent years particularly from the global community concerned about the sustainability of palm oil production. In response, the Government of Indonesia is taking steps

towards building a greener economy that promotes growth, equity, improved livelihood and environmental integrity. At the same time, smallholder farmers, who form the backbone of these sectors, often struggle with low productivity and limited market access, keeping them in cycles of poverty. Smallholders manage a large share of Indonesia’s agriculture – approximately 40% of the nation’s oil palm plantation area is in the hands of 2.6 million smallholder farmers, and the vast majority of cocoa is grown by small family farms. These farmers often lack access to high-quality seedlings, training, and finance.
Efforts are underway at multiple levels to address these challenges and promote more sustainable commodity production, but better policy coherence is needed. At the national level, the Government of Indonesia is strengthening its policy framework for sustainable agriculture. Notably, a new Presidential Regulation on ISPO is being formulated to expand certification to all plantation actors (including independent smallholders and downstream industries like biofuel), with provisions for financial support to small farmers. The government is also finalizing a National Action Plan for Sustainable Palm Oil (2025–2029) to guide provinces in aligning development with sustainability goals. In the cocoa sector, platforms such as the Cocoa Sustainability Partnership (a multi-stakeholder initiative) aim to improve coordination of sustainability efforts, from farmer training to market linkages. At the regional and international level, Indonesia is actively engaging in partnerships to harmonize sustainability standards.
The Forest Agriculture and Sustainable Trade (FAST) Project is a strategic initiative aimed at transforming Indonesia’s agricultural commodity systems, focusing on palm oil and cocoa. Indonesia is a global leader in the production of these commodities, but unsustainable practices have led to significant deforestation, biodiversity loss, and socio-economic challenges for smallholder farmers. The FAST project, funded by the UK Foreign, Commonwealth & Development Office (FCDO), seeks to address these challenges by supporting sustainable land use, certification systems (e.g., ISPO), and supply chain transparency.
The FAST project will be implemented under UNDP’s Direct Implementation Modality (DIM) in collaboration with key government stakeholders, including the Coordinating Ministry of Economic Affairs, the Coordinating Ministry of Food, and the Ministry of Agriculture. The UNDP Environment Unit will oversee implementation, ensuring that project objectives align with national policies and the UNDP Country Programme Document (CPD) 2021-2025.
Data management is crucial to ensure coherence, transparency, and impact. Therefore, the project requires a dedicated Project Information Management Assistant to facilitate coordination among partners, support inclusive participation, and promote learning across different components. The Project Information Management Assistant is instrumental in establishing and maintaining a structured, quality-assured information management system that centralizes, organizes, and preserves project documentation and knowledge, ensuring accessibility, audit readiness, compliance, and efficient information sharing to support effective project implementation and reporting, including the delivery of Indonesia’s 7th National Report. In addition, the Assistant will be supporting function for managing project data and knowledge management, ensuring that key documents, progress reports, lessons learned, and best practices are systematically collected, organized, and stored in accessible formats. By maintaining an effective data management system and ensuring consistent and accurate messaging, supporting knowledge sharing, and enhancing project visibility at national and international levels, this position will strengthen stakeholder ownership and contribute to the long-term sustainability and replication of FAST’s outcomes.
 

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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