Program Manager

• Trains consultants in the policies and procedures of grant management to maintain and/or improve the performance levels of the employees through exposure to job knowledge and abilities necessary to perform the work in accordance with established performance standards.
• Plans, assigns, and directs the work activities of consultants to facilitate the attainment of the team’s work goals to ensure the consistent application of administrative and program policies, procedures, and standards, and to facilitate coordination of the unit supervised with the activities of other staff members within the Division.
• Analyzes records and reports on the status of projects to evaluate staff’s progress; implements necessary actions to ensure the goals and objectives of each project are attained.
• Discusses policies and procedures to provide operational guidelines for the accomplishment of project assignments and instructs consultants on how to handle matters when existing policies, procedures, or guidelines do not cover the situation; obtains pertinent information when an issue requires expertise to provide conclusive answers.
• Manages and provides oversight of federal and state grant programs. Oversees the development and maintenance of programmatic materials, documents and files.
• Manages assigned set of programs and awards by reviewing expenditure and performance documentation and resolving missing, incorrect or incomplete reports. Approves payment requests. Escalates over payments, non-compliance and legal issues to assigned divisions per established procedures. Monitors issues until resolved or deferred.
• Attends technical assistance sessions, site visits, events and trainings.
• All other duties assigned within the scope of the classification.

Knowledge of: Federal and State loan and grants programs; finance principles and practices; the organizational structure, functions, policies, and standards of the agency and of the operations; the organizational structure, functional relationship, and administrative processes of the executive and legislative branches of state government; the federal and state laws and administrative regulations that govern agency operations and federal and state funding programs; principles and techniques of supervision, regulatory compliance.

Ability to: apply the principles of fiscal management; manage funds and provide financial recommendations; organize and present facts and opinions orally and in writing to exchange information and ideas and to promote needs, plans, and objectives; analyze data and draw conclusions; prepare administrative evaluation reports and recommendations; collaborate cross-functionally with internal departments, plan, direct, guide and evaluate the work of others; establish short-term goals; coordinate administrative/program operations and activities; assess staff progress toward achievement of program objectives and adherence with program standards.

Skill in: Federal or State Grant Management; Financial review; attention to detail, time management.