Planning Program Manager 1

This position manages the development and update of the Five Year Construction program, and coordinates with various project selection committees, District Engineers, Council of Governments (COGs), Metropolitan Planning Organizations (MPOs), other agency divisions and local officials. It is responsible for amending, reconciling, and tracking project budget and schedule changes as they occur, and validating transactions made by others. Coordinates and tracks sub-program funding for the State Transportation Innovation Council Incentive Program (STIC) and work with sub-program managers on the status of their programs. Directs the management of the State Transportation Improvement Program in coordination with the FHWA and FTA, and delivers oral and written presentations to various committees as required.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Creates, amends, reconciles, and tracks subprograms, projects budgets and schedules in Project Tracker including Five Year Program projects, grants, legislative appropriations and federal earmarks. Provides technical assistance on Project Tracker to internal and external customers. Maintains and utilizes databases, spreadsheets, and other software to prepare information, analyses and presentations, letters and other documents. Generates, evaluates and interprets complex analytical reports.

Serves on the ADOT Project Review Board (PRB) and Priority Planning Advisory Committee (PPAC); present to, monitor or attend meetings of COGs/MPOs, City Councils, County Board of Supervisors, Tribal organizations and other stakeholders. Represents the division across various planning forums and functions.

Directs and oversees the development and modification of the Five Year program; coordinate with subprogram managers, district engineers, project managers, regional planners, other divisions and COGs/MPOs. Provide direction related to air quality provisions in the Clean Air Act and other federal, state, and local regulations as related to transportation activities.

KNOWLEDGE OF:

• Transportation planning and programming process, including construction project financing, development/design and programming changes.
• Other state/federal, Metropolitan (including TMA’s) and local planning and programming processes.
• Clean Air Act, including knowledge of various air quality pollutants, State Implementation Plans/revisions, fed./state requirements for developing recommendations for non-attainment areas.
• Working with databases, including entering transactions, data cleansing and generating reports/analyses.
• Developing and implementing quality assurance processes for reconciling and managing large data sets.

SKILLS IN:

• Identify, plan and implement complex work assignments and provide information and recommendations to ADOT Executive Management.
• Manage the programming of highly diverse transportation planning, programming, and air quality projects.
• Review and analyze complex fed/state and local regulations for implementation in programming and air quality processes.
• Demonstrate strong written and oral communication skills.
• Develop and test procedures and guidelines.
• Research and analyze project transactions and other topics.
• Use Google Workspace and Microsoft Office Suite

ABILITY TO:

•  Effectively communicate orally and in writing and provide excellent customer service to executive management, internal and external customers, consultants and other team members.
• Train and provide guidance to others on complex procedures and topics.
• Develop interpersonal relationships required to interact with representatives from FHWA, FTA, EPA, MPO’s/COG’s, Tribal representatives, and elected/appointed officials, and the public.

A Bachelor's degree in Urban Planning, Accounting, or Finance.

Previous experience with managing transportation project transactions and reconciliations is desired. Any combination of training and experience that meet the knowledge, skills, and abilities (KSA's) may be substituted.

Valid Arizona Driver's License with acceptable 39 month MVR. - This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3.

Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.