ADMINISTRATIVE OFFICER III

Introduction

If you are looking for an exciting career with great\r\nbenefits, pension, generous leave, competitive salary, and the opportunity for\r\nadvancement and professional growth, apply to join the DPSCS team today!\r\nThe Department of Public Safety and Correctional Services\r\n(DPSCS) is seeking dedicated candidates to fill important roles within our\r\ndepartment. We are one of the largest departments in Maryland with nearly\r\n12,000 employees and a budget of more than $1 billion. In order to fulfill our\r\nmission of promoting safety, we have increased security at our institutions\r\nwhile leading the way in innovative restorative justice projects that will help\r\noffenders reintegrate into society upon release.\r\n\r\n\r\nAs a member of the DPSCS team, you can have a fulfilling\r\ncareer, while also enjoying a wide range of benefits such as medical and dental\r\ncoverage, paid time off (i.e. vacation, sick leave), becoming vested in the\r\nState pension, supplemental retirement options, and even joining the Maryland\r\nState Employees Credit Union.\r\n�\r\n\r\n

GRADE

STD0015\r\n

LOCATION OF POSITION

RPOC\r\n�6776\r\nReisterstown Road\r\n�Baltimore, MD 21215\r\n

Main Purpose of Job

This position serves as administrative and secretarial support for the Director of Education Services. As such, the incumbent is responsible for the efficient operation of this office; receiving and directing phone calls and visitors, maintaining the calendars for various staff under the education department, developing and maintaining forms and spreadsheets to be utilized in the collection of data; obtaining and tracking data for education staff, respective reports, drafting correspondence and responses for signature, intermediary for the supervisor maintaining frequent contacts with public and private executives, professional staff and other officials and maintaining unit records.

POSITION DUTIES

\r\n Data\r\n & Support - Interprets administrative decisions and policies to staff\r\n and transmits instructions with the authority of the supervisor; acts as an\r\n intermediary for the supervisor maintaining frequent contacts with public\r\n and private executives, professional staff and other officials; relieves\r\n the supervisor of operational details by collecting, assembling, compiling\r\n and summarizing data into a concise form and preparing reports, include\r\n data related to Education Statistics and compile data for the monthly education\r\n report to include enrollment, capacity, GED results, vacancies, and program\r\n analysis.\r\n\r\n\r\n Administrative\r\n Duties - Receives telephone calls and visitors; redirects callers to�appropriate\r\n unit or provide information that may require knowledge of various units'\r\n functions and interpretation of various agency directives; opens and\r\n reviews incoming mail for educational staff; disseminates mail to\r\n appropriate staff for action; compose and/or prepare responses or\r\n disseminates to proper staff person for action; document all external\r\n contacts and track items waiting for response; maintain important and\r\n confidential records for the designated unit offices, to include internal\r\n department files, general correspondence, meeting minutes in addition to\r\n any other pertinent data/files that deemed essential.�\r\n\r\n\r\n Financial\r\n Reports - Prepares requisitions for supplies, equipment and materials for\r\n the Edu.department. Tracks status of outstanding requisitions and\r\n conducts follow-up. Responsible for maintaining data and invoices for the DPSCS\r\n Education Budget and Federal/State Grant Funding.\r\n\r\n\r\n Travel\r\n Management - Maintain calendars for the Director of Education Services and\r\n the�education staff; schedule meetings prepare agenda and\r\n materials for staff meetings. Prepare travel, mileage and reimbursement forms\r\n\r\n

MINIMUM QUALIFICATIONS

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.\r\nEducation:���Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Three years of administrative staff or professional work. \r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two�years of the required experience.�\r\n2. Candidates may substitute the possession of a Bachelor's degree�from a college or university�for the required experience.\r\n3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience.��\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\nPreference will be given to applicants who\r\npossess the following preferred qualification(s). Include clear and specific\r\ninformation on your application regarding your qualifications.\r\nPreferred Qualifications:�\r\n1. Experience completing state and/or federal grant\r\napplications and implementing grant activities.\r\n\r\n\r\n2. Experience working within the field of education, and\r\nspecifically, education in a correctional setting.\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. \r\n

SELECTION PROCESS

Please make sure that you provide sufficient\r\ninformation on your application to show that you meet the qualifications for\r\nthis recruitment. All information concerning your qualifications\r\nmust be submitted by the closing date.�We will not consider information\r\nsubmitted after this date.�Successful candidates will be ranked as Best\r\nQualified, Better Qualified, or Qualified and placed on the�eligible\r\n(employment) list for at least one year.\r\n

EXAMINATION PROCESS

The assessment may consist of a rating of your education,\r\ntraining, and experience related to the requirements of the position. It is\r\nimportant that you provide complete and accurate information on your\r\napplication. Please report all experience and education that is related to this\r\nposition.\r\n

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.\r\nCLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS\r\n� Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)\r\n� Annual Leave - ten (10) days of accumulated annual leave per year\r\n� Sick Leave - fifteen (15) days of accumulated sick leave per year�\r\n� Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child�\r\n� Holidays - State employees also celebrate at least twelve (12) holidays per year\r\n� Pension - State employees earn credit towards a retirement pension\r\nPlease be advised that these benefits apply to state regular positions. Contractual benefits will reflect differently.�\r\n

FURTHER INSTRUCTIONS

\r\nOnline applications are highly recommended. However, if you\r\nare unable to apply online, the paper application and supplemental\r\nquestionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to\r\n410-484-5928. Paper application materials must be received in our office by the\r\nclosing date for the recruitment.\r\nIf you are submitting additional information, the preferred\r\nmethod is to upload it with your application. All uploaded additional\r\ninformation must be received by the closing date and time. If you are unable to\r\nupload, please email the requested information to\r\nhr.recruitmentuser@maryland.gov referencing the recruitment number in the\r\nsubject line, or fax to 410-484-5928 (providing a cover sheet with your contact\r\ninformation, recruitment name, recruitment number and the number of pages\r\nfaxed). Only additional materials that are requested will be accepted for this\r\nrecruitment.\r\n\r\nFor questions regarding this recruitment, please contact the Department of\r\nPublic Safety and Correctional Services, HRSD-Recruitment Division at\r\n410-585-3999.\r\nMatthew Berry\r\nMatthew.Berry@maryland.gov\r\nIf you are having difficulties with submitting your online\r\napplication, please contact the DBM Recruitment and Examination Division at\r\nApplication.Help@maryland.gov or 443-326-6037.\r\n\r\nWe thank our Veterans for their service to our country.\r\n\r\nPeople with disabilities and bilingual candidates are encouraged to apply.\r\n\r\nAs an equal opportunity employer, Maryland is committed to recruiting,\r\nretaining, and promoting employees who are reflective of the State's diversity.\r\n\r\n