Building Operations Specialist

The Building Operations Specialist supports day-to-day operations at a GMP-regulated biopharma/life science facility, coordinating work orders, vendors, and compliance documentation. The role also assists the System Owner function within the facility's CMMS, supporting asset data management and job plan development to help ensure equipment reliability and capital planning, and supports quality records and audit readiness activities.

A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

• →Coordinate and track work orders through the CMMS, ensuring timely completion by vendors and engineering staff, with attention to GMP-classified systems
• →Serve as primary point of contact for occupants and vendors regarding service requests and controlled-area access, and coordinate hard services vendors (roads and grounds, roofing, painting, plumbing), obtaining quotes, scheduling work, and verifying completion
• →Assist in development of vendor JHA/PWP EHS documentation, ensuring work activities are properly scoped and reviewed prior to vendor site access
• →Assist System Owner within the CMMS, maintaining the asset listings (specs, locations, lifecycle data) for GMP and non-GMP equipment
• →Develop and update preventive maintenance job plans for building systems and hard services assets, aligned with manufacturer guidance and regulatory standards (FDA, EMA, cGMP)
• →Audit asset data periodically, support capital planning with condition/age data, and generate reports on PM compliance and vendor performance
• →Support quality records management and audit readiness activities, including maintaining documentation for GMP inspections and assisting with retrieval of records during audits
• →Support site audit readiness by performing site housekeeping assessments, documenting findings, and coordinating corrective actions with facilities and engineering staff

• High School Diploma or GED
• 1–3 years of experience in facilities coordination or property management
• Proficient in Microsoft Office; experience with CMMS software (such as Maximo or SAP)
• Strong organizational and communication skills, with close attention to detail for accurate data entry
• Willingness and ability to complete gowning, safety, and GMP training to access controlled areas

• Associate or bachelor's degree (equivalent work experience also considered)
• Experience in GMP or life sciences environments
• Experience with asset management or job planning

On-site role requiring occasional early morning, evening, or weekend coverage during emergencies or exterior work. May involve cleanroom/manufacturing area entry requiring gowning and safety training.

Onsite - West Greenwich, RI

Monday to Friday | 7am to 3:30pm

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.