Project Operations Coordinator, CIC Catalyst - Tokyo, JP

CIC Tokyo is our first site located in Asia. Opened in October 2020 in one of the business districts of Minato-ku, CIC Tokyo is a one-of-a-kind innovation-oriented center in Japan with a total area of ​​about 6,000 square meters on the 15th and 16th floors of the Toranomon Hills Business Tower. We provide a vast workspace with the capacity to house more than 250 companies. CIC Tokyo is centered on companies that aim to grow, and communities and services that are looking to accelerate their business growth and global expansion. Because of its influence in startup and innovation scenery, CIC Tokyo has frequent visits of VIPs such as  Prime Minister Kishida, Governor Koike, and other business leaders in Japan. It is now recognized as a prestigious center of new businesses and startups by business leaders throughout the country.

CIC Catalyst is the strategic advisory and programming arm of CIC. It designs, operates, and manages innovation hubs and ecosystem programs that drive competitive specialization, sustainable growth, and impact. Catalyst provides advisory and programming to governments, corporations, and universities, grounded in 25+ years of hands-on operational experience and deep global ecosystem connections. To date, Catalyst has delivered 100+ programs and cohorts globally across CIC campuses, supporting 700+ startups, facilitating 500+ corporate-startup meetings, running 50+ technology scouting programs, and supporting 10+ government agencies through market-entry programs.

Learn more about us here.

Accounting & Finance

• Handling payables and receivables — processing vendor invoices and expense reports, managing corporate card use, issuing invoices, and following up on outstanding payments.

• Maintaining accurate financial records, including double-checking entries and filing supporting documents.

• Partnering with program managers to track budgets and P&L for individual Catalyst programs — tracking budget vs. actuals and monitoring revenue and costs.

• Supporting accounting for publicly funded projects, including maintaining budget execution records, financial reports and supporting documents.

Administration

• Overseeing public bidding and official application processes, including bid qualifications, required documents and contract administration.

• Using AI tools such as Gemini and Claude to streamline and standardize the team’s recurring administrative work — building templates, documenting workflows, and sharing practices that raise how the whole team operates.

• Providing general administrative support for the CIC Catalyst team, such as managing office supplies.

Collaboration

• Working with the CIC finance and HR teams on financial reporting, project setup, entry of team members’ working hours, and onboarding & offboarding.

• Communicating with government clients, vendors and partners about contracts, invoices and official documents.

• 1–2 years of professional experience in accounting, administration,or a similar field.

• A bachelor’s degree or equivalent experience.

• Strong organizational and time management skills.

• Proficiency in office software tools (e.g., Microsoft Office, Google Workspace, especially Google Sheets) and an interest in using AI tools such as Gemini and Claude to work more efficiently.

• Fluency in Japanese and basic/intermediate English proficiency.

• Strong initiative to drive daily tasks forward through team collaboration, along with a readiness to learn in a fast-paced environment.

Nice to have:

• Practical experience with invoice processing, expense reimbursement or payments.

• Competitive entry-level salary.

• Permanent contract with opportunities for growth.

• Commuting/transportation allowance.

• Monthly massage session.

• Professional development budget tailored to your learning needs.

Please submit your English CV if you are interested!