HR Coordinator (Temp to Perm)

HR Coordinator

Department: Talent Acquisition

Status: Temp-to-Perm

Pay: $25-$28/hr

About BCI: Blackstone Consulting, Inc. (BCI) is a minority-owned, 6,000 employee, global service provider overseeing account services in food, environmental, facility maintenance, professional staffing, and security. Within our healthcare security division, we help healthcare organizations achieve superior programs and results. This includes our investment in you and your ability to deliver best practices to our client while receiving exceptional training to advance your healthcare career with BCI. Together, we are building a best-in-class healthcare security operation and are looking for top talent to join us in this effort. We are an equal-opportunity employer committed to a diverse workforce. Blackstone Consulting Inc is an Equal Opportunity employer – M/F/Vets/Disabled. Blackstone Consulting Inc is an Equal Opportunity employer – Veterans/Disabled and other protected categories. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

About the Role: The HR Coordinator partners closely with Recruiters and Operations to execute daily pre‑employment and onboarding activities. This role supports the recruitment lifecycle by working within ATS and HRIS systems to ensure a smooth candidate experience, timely onboarding, and strict compliance with all pre‑employment requirements. The HR Coordinator plays a key role in applicant engagement, documentation accuracy, and regulatory compliance.

Recruitment & Onboarding Support

• Support Recruiters with daily pre‑employment and onboarding activities.
• Utilize ATS and HRIS systems to assist with candidate tracking, onboarding, and engagement.
• Collaborate with Operations to support interview coordination and hiring readiness.
• Ensure all onboarding tasks are completed prior to employee start dates.

Administrative Responsibilities

• Track, collect, and maintain employee documentation throughout the hiring process.
• Communicate with processing hires to ensure a successful onboarding experience.
• Partner with Recruiters and field Operations to verify candidates meet employment requirements.
• Maintain accurate and complete employee records.
• Ensure employee files are stored appropriately in Microsoft Teams and ADP Vantage Personal Confidential files.

Applicant Engagement

• Conduct daily follow‑ups with applicants regarding onboarding and compliance status.
• Identify delays and bottlenecks to help reduce time‑to‑fill.
• Meet daily with Recruiters to review at‑risk candidates or processing employees.
• Register new hires for orientation and required programs (HSOA).
• Order uniforms, track required equipment, and monitor LMS training completion.

Compliance 

• Manage pre‑employment compliance processes with vendors such as KOJ or Concentra.
• Schedule medical and pre‑employment appointments and follow up for missing documentation.
• Assist Recruiters in maintaining compliance with local, state, and federal regulations related to pre‑employment.
• Ensure compliance documentation is accurate, complete, and audit‑ready.

MINIMUM REQUIREMENTS

• High School Diploma or equivalent
• Minimum of 2 years of HR administrative experience
• Strong organizational and time‑management skills
• High attention to detail with accuracy in documentation
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, with an emphasis on Excel

PREFERRED

• Associate’s Degree
• 4 years of experience in a security or healthcare environment
• Knowledge of healthcare or security operations
• Experience improving or optimizing HR processes
• Strong problem‑solving and decision‑making skills
• Ability to work independently with minimal supervision

MINIMUM REQUIREMENTS

• High School Diploma or equivalent
• Minimum of 2 years of HR administrative experience
• Strong organizational and time‑management skills
• High attention to detail with accuracy in documentation
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office, with an emphasis on Excel

PREFERRED

• Associate’s Degree
• 4 years of experience in a security or healthcare environment
• Knowledge of healthcare or security operations
• Experience improving or optimizing HR processes
• Strong problem‑solving and decision‑making skills
• Ability to work independently with minimal supervision