Talent Acquisition Coordinator

Partner with the Global Talent Acquisition team, HR partners, hiring managers, and candidates to coordinate recruitment activities and complete administrative hiring processes.

Coordinate interviews across global locations through in-person meetings, phone calls, and Microsoft Teams, including scheduling across multiple time zones.

Support full-cycle recruitment activities for internal and entry-level positions.

Assist with internship and temporary hiring programmes.

Communicate interview schedules, details, and other pre-employment activities to candidates.

Assist candidates with application processes and respond to their questions.

Respond to enquiries from recruitment agencies, prospective candidates, and other stakeholders through in-person interactions, phone, and email.

Help ensure candidates receive timely communication and a positive recruitment experience.

Create and publish open positions on the Proto Labs careers website and external recruitment platforms.

Coordinate candidate and employee travel arrangements as required.

Coordinate and participate in career fairs and other hiring events with universities and external organisations.

Recommend improvements to recruitment and administrative processes.

Support other related administrative activities and projects as needed.

1–3 years of experience in recruitment coordination, HR coordination, or another administrative function.

A bachelor's degree in Human Resources or a related field is preferred.

Ability to coordinate multiple recruitment activities and manage demanding priorities.

Experience, or the ability, to work with multiple stakeholders across different time zones.

Strong organisational skills and a methodical approach to administrative work.

Excellent written and verbal communication skills.

Ability to work independently while collaborating effectively with a team.

Strong interpersonal skills and the ability to coordinate with stakeholders at different levels.

A strong sense of urgency and the ability to assess priorities and manage time effectively.

High attention to detail and commitment to accuracy.

Flexibility and adaptability when managing changing priorities.

Personal integrity and respect for confidential information.

Experience in corporate recruitment and/or HR administration.

Administrative or coordination experience supporting global stakeholders.