People & Culture Coordinator

Founded in 1968, the Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by Black culture. It is a site for the dynamic exchange of ideas about art and society.

The People & Culture (P&C) Coordinator will be a highly visible and trusted member of the department, supporting staff throughout the employee experience. This role is responsible for helping ensure efficient HR processes while supporting a positive, inclusive, and mission-driven employee experience. Reporting to the People & Culture Senior Manager, this role assists with recruitment, onboarding, payroll processing, benefits administration, and employee relations. 

• →Maintain employee records within Rippling and SharePoint systems.

• →Oversee administrative duties such as data entry, document preparation, and filings

• →Ensure HR compliance with federal, state, and local employment regulations.

• →Administer and process payroll, with the assistance of the Finance department, with the awareness of factoring in payroll changes, leave updates, and any other organizational nuances impacting payroll administration.

• →Support administration of FMLA, PFL, Workers’ Compensation, and leave tracking processes.

N/A

• Assist with scheduling interviews and conduct reference checks, as needed

• Coordinate onboarding paperwork including I-9/E-Verify and employee document collection within Rippling.

• Assist with offer letters and coordinate background checks

• Manage HR orientation materials and conduct orientations for new hires

• Maintain digital personnel files in SharePoint and employee documentation within Rippling.

• Prepare employment verification letters and P&C correspondence

• Run routine reports and support annual audits

• Support managers and employees with workplace concerns, coaching, and employee relations matters.

• Coordinate compliance training and required workplace notices.

• Execute small staff engagement events and partner with the team and other departments on larger events

• Manage compliance training including anti-harassment and workplace safety initiatives.

• Support managers with coaching and performance development tools.