AP/AR & Payroll Specialist - 62853228837

Location: Remote, Egypt

Employment Type: Full-Time, ICA

Schedule: U.S. Eastern Time overlap required

Compensation: $1,300 – $1,800 USD / month 

Reports To: Chief Financial Officer / Operations Leadership

Our client is a fast-growing health technology company focused on building AI agents, voice AI, and intelligent automation for pharmacies, health systems, and pharmaceutical companies.

The organization combines advanced clinical software with operational efficiency to improve workflows, eliminate manual administrative friction, and support rapid commercial expansion.

They are looking for a highly organized, hands-on AP / AR / Payroll Specialist who can independently execute across accounts payable, accounts receivable, payroll coordination, account reconciliations, financial reporting, and process automation.

This is an execution-heavy role for someone who enjoys being close to the numbers, taking ownership of financial workflows, maintaining audit-ready documentation, and keeping receivables and payables accurate and on time.

This is not a narrow data-entry or simple bookkeeping position. The successful candidate will be expected to contribute across the full financial workflow, from invoice intake and contract matching through payment execution, customer billing, collections, bank reconciliations, and month-end close support.

The AP / AR / Payroll Specialist will manage the day-to-day flow of money into and out of the company.

Approximately 80–85% of the role will focus on direct financial ops execution (AP processing, customer invoicing, payment runs, reconciliations), with approximately 15–20% focused on financial administration, vendor setup, tracking, documentation, SOP maintenance, and related projects.

The ideal candidate can take an incoming invoice, customer contract, billing schedule, or bank statement and independently drive it through to verified completion, reconciliation, and clear reporting for executive leadership.

This includes:

• Accounts payable intake, coding, matching, and payment execution
• Customer invoicing across subscription, implementation, and usage-based models
• Proactive accounts receivable collections and aging management
• Vendor and contractor onboarding, including tax document management (W-9 / W-8BEN)
• Payroll and contractor payout coordination
• Bank and credit card reconciliations
• Month-end close support, accruals, and schedule maintenance
• Weekly cash positioning and AP/AR aging reporting
• Financial workflow automation and SOP documentation
• Financial administrative work and audit support special projects

The successful candidate should be comfortable working independently, verifying accuracy, identifying process bottlenecks, and moving financial tasks forward without needing every next step to be assigned.

• Receive, review, and code vendor invoices; route them for approval and match them against contracts or purchase orders.
• Set up and maintain vendor and contractor records, ensuring collection and compliance of W-9 and W-8BEN forms.
• Prepare and execute scheduled payment runs via ACH, wire, and multi-currency international transfers.
• Process employee and contractor expense reports against company policy.
• Reconcile vendor statements, investigate discrepancies, and resolve billing issues directly with vendors.
• Prepare year-end 1099 filings and supporting schedules.

• Issue customer invoices accurately and on schedule based on contract terms (fixed subscriptions, implementation milestones, and usage-based billing).
• Apply incoming customer payments and maintain accurate, up-to-date account balances.
• Monitor the AR aging report and conduct professional, persistent follow-up on past-due accounts.
• Issue credit memos and resolve billing queries or discrepancies with customers in a timely manner.

• Perform monthly bank and credit card reconciliations.
• Support month-end close by preparing AP/AR accruals, schedules, and reconciliations.
• Produce weekly AP/AR aging and cash positioning reports for leadership.
• Maintain organized, audit-ready documentation to support tax, audit, and lender requests.
• Uphold internal financial controls and identify opportunities to automate manual steps.

• Use software capabilities and approved tools to automate manual accounting, coding, and tracking workflows.
• Build and maintain standardized SOPs for repeatable financial tasks.
• Maintain clean file systems, transaction records, and project management trackers.
• Verify facts, numbers, ledger entries, and tax calculations with high precision before finalizing outputs.

• 2+ years of hands-on experience in accounts payable, accounts receivable, payroll, or full-cycle bookkeeping (ideally supporting US-based businesses or tech startups).
• Working knowledge and hands-on experience with QuickBooks Online, Rippling, and an AP automation platform (e.g., Ramp, Bill.com).
• Strong Excel or Google Sheets skills (VLOOKUPs/XLOOKUPs, pivot tables, complex reconciliations).
• Familiarity with 1099 reporting, vendor tax documentation (W-9 / W-8BEN), and multi-currency international payments.
• Clear, professional written and spoken English for communication with vendors, customers, and internal teams.
• Exceptional attention to detail, numerical accuracy, and discretion with confidential financial information.

• QuickBooks Online
• Rippling
• Ramp / Bill.com or comparable AP automation tools
• Google Workspace / Microsoft Excel
• International payout platforms (e.g., Wise, Payoneer, Veem)
• Claude or comparable AI tools for workflow acceleration

Candidates do not need experience with every tool listed. Strong hands-on accounting execution, high attention to detail, and the ability to learn new software platforms are most important.

• Highly organized and detail-oriented
• High level of ownership and accountability
• Proactive and self-directed in tracking down missing invoices or details
• Strong written and verbal English communication
• High discretion and integrity when handling sensitive financial data
• Reliable follow-through on recurring schedules and deadlines
• Solutions-oriented with strong troubleshooting skills
• Comfortable working independently without continuous prompting

The ideal candidate is a well-rounded, hands-on finance professional—not simply a data-entry clerk.

You enjoy taking ownership of financial operations and making sure every dollar in and out is tracked, verified, and reconciled. You can code an invoice, run a payment cycle, issue a usage-based customer bill, follow up on a past-due account, reconcile a bank statement, and present a clean aging report to leadership.

You are comfortable using automation and software tools to work faster, but you bring your own analytical judgment, attention to detail, and problem-solving skills to the work.

This role will be central to keeping the company's financial engine running accurately and efficiently.

The successful candidate will ensure that payables and receivables are executed flawlessly, contractors and vendors are paid on time, cash visibility is maintained, and financial operations scale seamlessly alongside company growth.