Finance & Operations Coordinator

FINANCE & OPERATIONS COORDINATOR
Operations at Vi-Leon
This is a full-time opportunity, fully in-office in Beverly, MA, Monday through Friday.
This role sits on our Operations team, supporting the people and processes behind our Recruiting and Account Management teams.

Vi-Leon is a staffing firm based in Beverly, Massachusetts, specializing in connecting top talent with exciting career opportunities. We’re passionate about creating a culture where driven individuals can grow personally and professionally.

At Vi-Leon, authenticity is valued, candor is appreciated, and hard work is recognized with real opportunity for advancement. If you’re looking for a place to sharpen your skills, be part of a supportive team, and build a career with unlimited potential, Vi-Leon is the place to start.

As a Finance & Operations Coordinator, you will play a vital, dynamic role in ensuring the smooth day-to-day functioning of our client-facing operations and business-critical needs. We are looking for a proactive and detail-oriented person who will put an emphasis on reliability and follow-through, taking ownership of the behind-the-scenes work that keeps our client relationships and financial operations running smoothly.

As part of a dynamic operations team, you will be responsible for, but not limited to: client contract administration (SOWs, POs, MSAs), client onboarding, financial and revenue reporting (burn, spread, invoicing, payroll reconciliation), client travel coordination, and process improvement. The ideal candidate is solutions focused, organized, resourceful, and comfortable juggling multiple priorities in a fast-paced environment. Your attention to detail, responsiveness, ability to think creatively, and aptitude for collaboration will be essential in contributing to the overall success of our client operations.

Responsibilities

• Identify opportunities to improve client-facing and internal processes, and design scalable solutions that increase efficiency, reduce redundancy, and align with business objectives.
• Develop, maintain, and continuously refine standard operating procedures (SOPs) for client operations tasks to improve efficiency and scalability.
• Take on ad-hoc projects and cross-functional initiatives as client-ops needs evolve, bringing a creative, solutions-first approach.

• Serve as a point of contact for basic technology and phone line support, escalating issues as needed.

• Bachelor’s degree in business administration, operations management, or a related field. (Preferred)
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent attention to detail and reliable follow-through.
• Comfortable coordinating with vendors, consultants, and internal stakeholders.
• Results-driven, with a passion for continuous improvement and a focus on process optimization.
• Exceptional communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Proficient in Microsoft Suite.
• Ability to reliably commute to Beverly, MA, or plans to relocate before starting work. (Required)

• Strong Work Ethic
• Professional Integrity
• Positive Attitude
• Competitive Nature
• Sense of Humor
• Entrepreneurial Mindset