Human Resources Coordinator

Travel regularly between Anderson and Marion campuses to provide day-to-day administrative support for Human Resources, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, and coordinating logistics for various HR departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc.).

Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college).

Support the end-to-end hiring process for vacant positions, ensuring a positive and efficient recruitment experience; this may include screening, scheduling, and managing the interview process on behalf of hiring managers.

Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc.).

Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed.

Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions.

Manage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.

Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance).

Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs.

Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations).

Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking.

Support HR and management training across the employee lifecycle by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned.

This is not to be construed as an exhaustive list.  Other duties logically associated with this position may be assigned.  All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Associate degree in a related field or technical/industry certification with substantial related experience. In lieu of an associate degree, three to five years of relevant human resources or administrative experience.

Minimum of two years’ work experience in an administrative or support role. 

Must be a proactive, collaborative, conscientious, and results-oriented

individual with a positive attitude and excellent oral and written communication skills.

Sound judgment, good math and analytical skills, and ability to adapt to changing priorities are essential.

Demonstrated ability to prioritize and process a high volume of detailed work with accuracy.

Must be proficient with Excel, Outlook, Word, PowerPoint, and Visio. Experience with Workday preferred.

Must be able to prepare correspondence, maintain confidentiality of sensitive data, be an outstanding team player, and have excellent customer service skills.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees where every individual feels respected and valued.

Must be able to travel regularly between the Anderson and Marion campuses to meet the operational needs of the Human Resources Department.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)