Talent Acquisition & HR Specialist

Position Summary

The Talent Acquisition & HR Specialist supports a wide range of human resources functions for Kids In Distress, Inc. (KID) and Family Central, Inc. (FCI), ensuring to compliance with employment regulations and non-profit audit requirements while delivering consistent HR services across the organization. This role is primarily responsible for managing all stages of full-cycle recruitment and new hire onboarding, while also providing day-to-day HR support to employees and supervisors and assisting with routine performance management activities. The ideal candidate is a detail-oriented professional with a strong background in recruitment and onboarding, working knowledge of HR practices and processes, advanced technology skills, and the ability to efficiently manage data and workflows using HRIS and other HR systems with minimal supervision. Additional responsibilities include maintaining employee records, coordinating required training and compliance activities, supporting HR administration, and tracking performance evaluations to ensure timely completion. This position reports directly to the Vice President of Human Resources.

Primary Duties and Responsibilities:

• Manage the full-cycle recruitment process, from position opening and candidate sourcing through screening, interviewing, selection, offer extension, and placement.
• Partner with hiring managers to identify staffing needs, clarify position requirements, develop job descriptions, and determine appropriate recruitment strategies.
• Develop and implement candidate sourcing strategies using job boards, social media, networking, referrals, career fairs, community outreach, and other recruitment channels.
• Review applications, conduct initial interviews, coordinate interviews, participate in panel interviews as needed, and support hiring managers in evaluating candidates.
• Facilitate employment offers and coordinate required pre-employment screenings, background checks, reference verifications, and employment eligibility documentation.
• Maintain accurate applicant tracking system (ATS) records and monitor open positions, candidate status, recruitment activity, and hiring metrics.
• Represent KID and FCI at career fairs, hiring events, and community recruitment activities to promote the organizations and build candidate pipelines.
• Provides timely communication, weekly follow-up, and status updates to candidates, hiring managers, new hires, and HR leadership throughout the recruitment and onboarding processes.

New Hire Onboarding Experience

• Coordinate the new hire onboarding process from offer acceptance through completion of required documentation and onboarding activities, ensuring employees have the information, resources, and support needed to begin employment successfully.
• Coordinate and facilitate new hire orientations in collaboration with the HR team, ensuring employees receive information regarding HR policies, procedures, required documentation, organizational resources, and expectations.
• Coordinate onboarding activities with hiring managers and internal departments to ensure required tasks, documentation, and employment requirements are completed accurately and timely.
• Conduct new hire check-ins at established intervals, including 30, 60, and 90 days, to assess the onboarding experience, identify training needs, and support employee retention.
• Monitor new hire progress and assist with identifying training or development needs, escalating performance concerns to the VP of Human Resources as appropriate.

General HR Administration & Compliance

• Provide day-to-day HR support to employees and supervisors by responding to routine inquiries, providing information on established HR policies and procedures, and referring matters requiring additional guidance to the VP of Human Resources.
• Maintain accurate and confidential employee records and HRIS data, including processing personnel status changes such as hires, terminations, transfers, and promotions, and ensuring personnel files are complete and audit-ready.
• Monitor and track required employee training, certifications, and renewals, including annual DCF requirements, and follow up to ensure timely completion.
• Assist the VP of Human Resources with routine performance management activities, including tracking evaluation timelines, coordinating 90-day and annual performance reviews, maintaining documentation, and following up with managers to ensure timely completion.
• Provide backup support for benefits administration, including enrollment activities, qualifying life events, payroll deductions, employee inquiries, carrier updates, billing reconciliation, and annual enrollment.
• Process employment verification requests for current and former employees, ensuring responses are accurate, timely, and confidential.
• Performs additional duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

• Strong interpersonal and communication skills, with the ability to build trust and collaborate effectively across all levels of the organization.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, work independently, and meet deadlines.
• Working knowledge of employment laws, regulations, and best practices applicable to HR, recruitment, onboarding, and employee relations.

Qualifications:

• Bachelor's degree (or equivalent) in Human Resources Management or a related field.
• Two (2) or more years of experience in a Human Resources or specialist role.
• Three (3) or more years of experience managing or supporting the full-cycle recruitment process, from requisition opening and candidate sourcing through selection, offer extension, and new hire onboarding.
• Knowledge of applicant tracking systems (ATS) and HR analytics to support effective recruitment and data-driven HR initiatives.
• Must be a commissioned Notary Public or able to obtain a commission within sixty (60) days of hire.
• Excellent verbal and written communication skills, with the ability to build effective relationships and collaborate across all levels of the organization.
• Strong organizational and time-management skills, with the ability to manage multiple priorities independently and meet established deadlines.
• Proficiency in Microsoft Office Suite and the ability to efficiently use HR systems, applicant tracking systems, and related technology.
• SHRM-CP, SHRM-SCP, or PHR certification, preferred. Candidates who are not currently certified must obtain the certification within one year of hire.
• Advanced technology skills with the ability to efficiently use HR systems, applicant tracking systems, Microsoft Office Suite, and related software.

Work Location & Travel:

• This position is primarily based at the organization's primary office location and requires frequent travel to the Miami and Broward office location to support HR operations, recruitment, onboarding, employee needs, and other organizational activities.
• Travel may also be required for off-site meetings, training sessions, career fairs, recruitment events, and other work-related activities.
• Must have reliable transportation and the ability to travel between organizational locations and other work-related sites as needed.

Health and Lifestyle Employee Benefits

We offer a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Full-time employees become eligible for benefits on the first day of the month following 60 days of full-time employment.

• Health and Insurance: Medical, dental, vision, life, short- and long-term disability, and flexible spending accounts. Basic Life is provided at one times your annual earnings, up to a maximum of $50,000.
• Retirement Savings: 401(k) retirement plan available to full-time and part-time employees age 21 and older, and employees may enroll quarterly. Employer provides 100% matching contributions up to 4% and matching contributions begin immediately upon eligibility to participate.
• Paid Time Off: Vacation, paid absence allowance, designated holidays, floating holidays, and two paid mental health days annually.
• Additional Benefits: First Stop Health, Employee Assistance Program (EAP), work-life balance resources, travel assistance, and optional supplemental insurance and legal plan coverage.

Physical Demands:

The physical demands described are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This role is primarily performed in an office setting and requires the ability to communicate effectively in person and by telephone, frequently use standard office equipment such as computers and telephones, and perform tasks that involve sitting, walking, and using hands and arms. Talking, listening, and visual focus for close-range work are important, and occasional light lifting may be required. The work environment is climate-controlled with generally moderate noise, though occasional louder conditions may occur.

This job description is not to be construed as a complete listing of the assignments that may be given to an employee. Other appropriate duties may be assigned that are not listed in the job description.