Finance and HR Coordinator Assistant

Family: HR & FIN  

Level: 7 IRFFG (1,408.00 JOD)  

Workplace: Amman  

Hierarchical and Functional line management: Finance Coordinator and HR Coordinator  

Duration: Fixed Term Contract – One year.  

Context  Amman Hub:  

MSF has been present in Amman since 2006 with different Missions and OCs, and since 2015 with delocalized HQ offices.  In 2018, MSF signed a Host-Country Agreement (HCA) with the Jordanian authorities and consolidated its presence in the country, becoming one of the MSF Hubs around the world, with the aim of supporting the quality of our operations in the region and beyond.   

Today, Amman Hub is a complex setting, including the presence of 5 OCs with Operations and Organizational Support:   

• Units: OCA MENA Regional Office, OCBA CAHM (Center for Advanced Humanitarian Medicine), OCG MESO (Middle East Support Office).  

• Operational Cells: OCBA Cell 1 (Afghanistan, Yemen, Syria) and OCG Cell 5 (Iraq, Lebanon, Yemen, Syria).  

• Missions: Permanent missions including OCP Jordan (Reconstructive Surgery Hospital), and ad hoc temporary hosted missions including OCA Palestine/Gaza/Syria, OCB Syria/Palestine, OCBA Palestine/Gaza/Yemen.   

• An intersectional Amman Mutualized Support Office (AMSO) under the direct management of OCBA.  

• Hosted positions from different OCs and the International Office.  

Objectives of the position:  

Assisting the Finance Coordinator & HR Coordinator in the implementation and follow-up of the Finance/HR activities of the mission, while executing the accountancy and administration related tasks for the mission, according to MSF protocols, standards and procedures in order to ensure documentary traceability and compliance to local labor and fiscal regulations 

Scope of Responsibilities:  

General duties:  

• Supporting the Finance Coordinator & HR Coordinator with delegated tasks to ensure proper management in the Mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents into local language and assisting in meetings upon request. Supervising that the internal regulations in the mission are followed in order to ensure both tax and labor regulations compliance  

• Keeping updated on the local law and informing the Finance Coordinator & HR Coordinator of any changes or misalignment with the practices in place. Ensuring respect of and strict compliance to MSF standards (Chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)  

• Carrying out all accounting tasks and activities for the coordination, including efficient administration and management of petty cash. Ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation. Processing the payments to third parties, checking that receipts meet the necessary quality standards. Following up on the rental/service contract and insurances dates and informing the Finance Coordinator & HR Coordinator on time to organize payments and renewals  

• Filing hard copies of documents, entering the information in the accounting software and performing monthly closing procedures for the journals under his/her responsibility  

• Collecting information on the cost of living on a regular basis.  

• Executing recruitment activities in order to meet HR needs and executing all contract related activities (file opening and formal documentation archiving, personnel data updating, amendments, termination dates supervision, etc) in order to ensure legal compliance. Presenting and explaining contract terms and the content of the Internal Regulations, Staff Regulations, HR policies and/or living conditions in order to facilitate staff integration and their security  

• Collecting the variable pay slip elements for Homere (paid holidays, sick leave, unpaid leave, etc.) and supervising the payroll process, checking the list of employees and the amounts payable (variable pay, taxes and social security contributions) in order to ensure accurate and timely payroll payment.  

• Supporting the Finance Coordinator & HR Coordinator in HR related processes such as registering applicants to training activities and evaluating the results thereof, drawing up annual holiday planning to schedule staff shifts and cover operational needs, organizing travel and files of all staff arriving in the mission (booking and purchase of tickets, pick up from airport, keeping/renewing passports, briefings, induction), ensuring that all staff have valid work, residence and travel permits 

 Context specific responsibilities  

HR Management:  

• Translate both internal and external documents, agreements, memorandums of understanding (MoUs), contracts, templates, etc. Interpret internal and external communications, meetings, Job interviews etc...  

• Provide remote support for all recruitment activities related to projects. This includes announcing job vacancies, collecting applications, recording them in the recruitment tool, screening candidates, shortlisting applicants, and conducting written assessments and interviews with the relevant department head or supervisor.  

• Oversee all recruitment activities for the OCA at the Amman level, with assistance from the  Deputy HR Coordinator.  

• Manage all flight bookings at the mission level and communicate the confirmed tickets with the AMSO office for pick-up/drop-off and accommodation arrangements.    

• Organize the introduction, induction, and briefing schedule for new arrivals at the Mission.  

• Monitor staff arrivals and departures, holiday planning, visa expirations, mission orders, visa stay extensions, and monthly per diem requests.  

• Assist in management of payroll for the Mission in collaboration with PAM, reviewing project payroll each month before FINCO/HRCO's approval, and responsible for sharing final Homere data with HQ.  

• Make the necessary arrangements to obtain all required documents and permits for working in or departing from the Mission and its projects.  

Finance Management:   

• Manage coordination cash boxes and follow Simpled card administration and payments  

• Process payment requests to HQ (206 App) according to validation by FinCo  

• Coordinate with OCBA and AMSO considering expenses made on behalf of the mission  

• Follow reinvoicing from other sections, including OCBA for Gaza project, AMSO for Amman hosting and Intersection Supply, under supervision of FinCo  

• Carry out accounting tasks for the mission, including payments for the project, coordination level expenses and for HQ payments on behalf of the mission, as well as monthly closing of accounting registers  

• Ensure that MSF financial standards are implemented and followed in the mission, including validation processes  

• Filing of finance and accounting documents (physical and electronic document)  

• Review of partner and supplier agreements, specifically Arabic translations, under supervision of FinCo  

• Support FinCo in assessment and mitigation of financial and compliance risks in the mission and contribute to financial audits as needed 

Education:  

• Bachelor or diploma in Business, Finance, HR Management or similar education. 

Experience:  

• Essential previous working experience of at least two years in MSF or other NGOs in developing countries  

Knowledge:  

• Essential computer literacy (word, excel, internet).  

• Local accounting standards, desirable MSF accounting software, ERP system knowledge, local laws.  

• Local HR practices, desirable MSF HR systems such as Homere, knowledge of labor law  

Languages:   

• Essential English and Arabic. 

Others:  

This position is open for Jordanian nationalities with a legal right to work in Jordan.   

If you recognize yourself in this profile, we welcome you to send your resume (CV, 2 pages max) and a cover letter (1-page max) in English by Wednesday 04th November 2026 

Any incomplete application will not be considered (ie no letter of motivation). Kindly note ONLY shortlisted applicants will be contacted.