People and Culture Coordinator

Do you want to be part of a close‑knit, family‑run organization where your hard work is appreciated, your input is valued, and your career growth is supported? If you’re looking for a financially rewarding yet challenging position that promotes both personal and professional growth, we’d love to hear from you. 

Pagnotta Inc. is a mid‑sized, full‑service provider of concrete, construction, and tower crane & hoist services with job sites throughout Western Canada. We provide value‑added construction services to our clients by creating successful partnerships throughout the construction process. Learn more at www.pagnotta.ca.

• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• 3–5 years of experience in Human Resources or a similar role.
• Previous experience in the construction industry is preferred.
• Experience in HR administration, recruitment, or onboarding preferred; exposure to TFW/immigration processes is an asset.
• Strong organizational skills, attention to detail, follow-through, and ability to manage competing deadlines.
• Professional written and verbal communication skills and sound judgment when handling confidential information.
• Proficiency with Microsoft Office and ability to learn HRIS, applicant tracking, and payroll systems; BambooHR and JazzHR experience is an asset.

• Coordinate recruitment activities for office, field, and project-based positions, including preparing and posting job advertisements, screening applications, arranging interviews, and communicating with candidates and hiring managers.
• Maintain recruitment trackers, candidate records, and job posting activity; support hiring plans and follow-up with project teams.
• Prepare offer letters, employment agreements, and pre-employment documentation for review and approval; coordinate reference checks and other required pre-employment steps.

• Coordinate onboarding for new hires, including collecting required forms, confirming employment eligibility, arranging orientations, and ensuring employee information is entered accurately into HR systems.
• Work with payroll, safety, and site leadership to coordinate start dates, employee setup, required training, and access to relevant systems or programs.
• Maintain complete and confidential personnel files; process employee changes, transfers, status updates, and offboarding documentation as directed.
• Respond to routine employee questions and direct sensitive or complex matters to the HR Manager.

• Serve as an administrative point of contact for TFW employees and external immigration consultants, under the oversight of the HR Manager.
• Coordinate documentation and timelines for Labour Market Impact Assessment (LMIA) applications, CUSMA and other applicable work permit pathways, work permit extensions, and permanent residence (PR) support processes.
• Gather employer and employee supporting documents; assist with job offers, employer letters, application packages, and consultant information requests.
• Maintain immigration and work authorization trackers, including permit conditions, work locations, expiry dates, renewal milestones, and follow-up deadlines; flag compliance concerns promptly.
• Coordinate onboarding of foreign workers, including arrival/start-date logistics, document verification, orientation, and communication with operations and payroll.
• Track approved employee payroll deductions or repayment arrangements where legally permissible and authorized; coordinate accurate setup with payroll and ensure employer-paid immigration costs are not improperly charged to workers.
• Support recordkeeping and audit readiness for employer immigration obligations; refer legal interpretations and immigration advice to authorized consultants and the HR Manager.

• Maintain accurate HRIS records, recruitment files, onboarding checklists, and standardized templates.
• Assist with employee communications, reporting, and HR projects, including process improvements and policy rollouts.
• Support tracking of probationary periods, performance review deadlines, training records, and other HR follow-up items.
• Handle personal and employment information with discretion and follow company policies and applicable privacy and employment standards requirements.