Office & HR Coordinator

About NEXT.io

NEXT.io is a global media and events company connecting the people, ideas and businesses shaping the future of iGaming and emerging industries.

Through our international media platforms, industry-leading events and innovative content, we create meaningful connections, share insights and drive industries forward.

We're an ambitious, creative and collaborative team that's constantly evolving, exploring new opportunities and building what's NEXT.

The role

We're looking for a proactive, organised and people-focused Office & HR Coordinator to join our People team at NEXT.io.

This is a varied, hands-on role combining office management, HR administration and employee support. You'll play a key part in ensuring our office runs smoothly, our people processes are well organised, and our employees have a great experience.

If you enjoy working with people, keeping things organised and taking ownership of a wide range of responsibilities, we'd love to hear from you!

What you'll work on

Office Management & Operations

• Oversee the day-to-day running of our Malta office, ensuring a welcoming, organised and well-equipped environment.
• Coordinate with external suppliers, service providers and building management.
• Manage office supplies, equipment, inventory and general office logistics.
• Support travel arrangements, meeting room bookings and other operational needs.
• Monitor office-related expenses and support budget tracking.
• Coordinate health and safety requirements, ensuring relevant documentation and procedures are kept up to date.

HR Administration & Employee Support

• Support day-to-day HR administration across our Malta, UK and remote teams.
• Coordinate employee benefits, including health insurance, travel insurance and other benefit programmes.
• Prepare employment-related documentation, letters and contract amendments.
• Maintain accurate employee records and HR systems.
• Assist with work permits, employment registrations and renewals.
• Support employee onboarding and offboarding processes, ensuring a smooth experience.
• Act as a point of contact for general HR administrative queries.

Employee Engagement & General Support

• Help organise company events, team activities and employee celebrations.
• Coordinate employee recognition initiatives, gifts and internal engagement activities.
• Support internal communications and company updates.
• Provide administrative support to the People & Culture team and wider business as needed.

What you'll bring

• At least 1 year of experience in office coordination, HR administration or a similar role.
• Excellent organisational skills and strong attention to detail.
• A proactive, hands-on attitude with the ability to manage multiple priorities.
• Strong communication and interpersonal skills, with a friendly and approachable personality.
• Ability to handle confidential information with professionalism and discretion.
• Good knowledge of Microsoft Office and Microsoft 365.
• Experience with HR systems (such as BambooHR) is an advantage.
• Familiarity with Maltese employment administration and work permit processes is a plus.
• A flexible, solution-oriented mindset and willingness to support wherever needed.

What's in it for you?

• Flexibility that works for you: flexible working hours and a supportive office environment built on trust and ownership.
• A voice that matters: we encourage autonomy, welcome fresh ideas and give people the freedom to challenge the status quo.
• Genuinely exciting projects: be part of an ambitious, evolving business where there's always something new happening and opportunities to make an impact.
• A collaborative environment: work alongside talented, approachable people who support one another and celebrate shared successes.
• Room to grow: continuous learning and professional development opportunities, supported by NEXT Academy and other initiatives.
• Additional perks & benefits: a range of benefits designed to support our people, with specific offerings varying depending on your location.