Specialist, Distribution Sales Support

We are looking for a proactive and detail-oriented professional to support our Chief Distribution Officer (CDO) and Distribution team. This role plays a critical part in ensuring smooth day-to-day operations, coordinating key activities, and supporting impactful business initiatives and events.

Position Responsibilities

• Prepare TAF, arrange local & overseas travel, handle e-visa applications
• Process monthly corporate card clearance and submit claims via Concur
• Manage CDO calendar and schedule meetings
• Prepare weekly department meeting minutes and support ad hoc meetings
• Handle PO issuance, refreshment arrangements, and invoice submission
• Plan and execute internal events (kick-off, dinner, catch-ups), coordinate vendors, and manage logistics and payments
• Arrange refreshments, manage logistics, PO issuance, and invoice submission for BM meetings and other events
• Ensure timely invoice submission within TAT; follow up with Finance
• Coordinate with Procurement and regional teams for timely PO processing
• Update event data and reconcile budgets in Cvent after each event
• Handle MDRT registration and communication with qualifiers
• Manage announcements, gift arrangements, brooch/coat orders, and stock tracking
• Coordinate with Distribution team to collect and submit newsletter content

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–4 years of experience in administrative, executive support, or event coordination roles
• Strong organizational and multitasking skills with attention to detail
• Good understanding of expense claims, procurement, and administrative processes
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Strong communication and interpersonal skills
• Proactive, reliable, and able to work independently in a fast-paced environment

When you join our team:

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact hr@manulife.com.