Payroll Coordinator

United States·Chicagomid

OtherPayroll Coordinator

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Quick Summary

Overview

Company: IG US HoldingsRole: Payroll CoordinatorLocation: Chicago, IL- In-Person (3 days per week)Department: FinanceReports To: Payroll and Benefits Manager,

Technical Tools

OtherPayroll Coordinator

Responsibilities

~2 min read

→Collect, review, and verify employee timekeeping records to ensure accurate payroll processing
→Review timecards for completeness and accuracy, following up with managers and employees to resolve missing or incorrect information
→Assist with processing biweekly or semi-monthly payrolls using Paylocity
→Calculate wages, overtime, shift differentials, bonuses, commissions, retroactive pay, and other payroll adjustments as directed
→Process employee payroll changes, including new hires, terminations, pay rate changes, direct deposit updates, and tax withholding elections
→Verify payroll deductions, including health insurance, retirement plans, Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), garnishments, and other voluntary deductions
→Reconcile payroll registers and reports prior to payroll submission to ensure accuracy
→Research and resolve payroll discrepancies, overpayments, underpayments, and employee questions in a timely manner
→Maintain accurate and confidential employee payroll records in Paylocity and related systems
→Prepare and distribute payroll reports to the Accounting and Finance teams for reconciliation and financial reporting
→Assist with payroll journal entries and reconciliation requests as needed
→Prepare year-end payroll documentation, including W-2 processing and payroll tax support
→Assist with payroll tax notices and provide documentation when requested
→Support internal and external payroll audits by gathering reports and required documentation
→Assist with payroll compliance by following applicable federal, state, and local wage and hour laws
→Respond professionally to employee inquiries regarding paychecks, taxes, deductions, direct deposit, PTO balances, and payroll policies
→Assist the Payroll Manager with payroll system testing, upgrades, and implementation of new payroll processes
→Maintain payroll calendars and ensure payroll deadlines are consistently met
→Recommend process improvements that enhance payroll accuracy and efficiency
→Perform special projects and other duties as assigned

Requirements

~1 min read

High school diploma or equivalent and Associate’s degree in Accounting, Business Administration, Human Resources, or related field required; Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred
One to three years of payroll, accounting, finance, or administrative experience required
Experience using Paylocity or a similar payroll/HRIS system required
Working understanding of payroll processing, payroll taxes, wage and hour laws, and employee benefits deductions
Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and basic reporting
Experience working with confidential employee information and a proven track record of professionalism

Experience processing multi-state payroll
Familiarity with payroll tax reporting and year-end processing
Knowledge of wage garnishments, benefit deductions, and paid leave programs
Experience supporting payroll audits and compliance initiatives

Strong attention to detail with a high level of accuracy
Excellent organizational and time management skills
Ability to prioritize multiple deadlines in a fast-paced environment
Strong analytical and problem-solving skills
Excellent customer service and interpersonal communication skills
Ability to maintain confidentiality and exercise sound judgment
Ability to work independently while collaborating effectively with Human Resources, Finance, and department managers