HR Coordinator

United States·Stantonmid

Hr GeneralistHuman Resources

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Quick Summary

Key Responsibilities

Maintain accurate and organized Human Resource files, records, and documentation. Coordinate travel and lodging arrangements for interviews and onboarding.

Technical Tools

Hr GeneralistHuman Resources

Responsibilities

~2 min read

→Maintain accurate and organized Human Resource files, records, and documentation.
→Coordinate travel and lodging arrangements for interviews and onboarding.
→Serve as the first point of contact to all field/site employees for Human Resources related questions, including benefits navigation & enrollment support, UKG navigation, leave of absence paperwork and time sheets.
→Triage Human resources questions and route to appropriate Human Resource Centers of Excellence.
→Process voluntary termination requests for assigned location and/or client group.
→Monitor and submit monthly per diem payment requests through internal approval processes and submit approved payments to payroll for processing.
→Remote and in-person new hire I9 document collection, review, and processing for assigned site. May assist with I9 re-verifications.
→Assist in the coordination of first day onboarding activities, including but not limited to scheduling facilities, day of set up, welcoming of new hires, I9s, training and benefit enrollment support.
→Monthly audits of HRIS records, including but not limited to: job title, reports to, department, business unit, division, cost center, location, schedule and termination dates.
→Drug and Alcohol testing coordination
→Serve as the first point of contact for visitors and callers, providing exceptional customer service and directing inquiries appropriately.
→Answer all phone calls and assign coverage when away from the front desk area.
→Provide general support to visitors by directing traffic flow, answering questions, etc.
→Coordinate and schedule building maintenance, ensuring that all facilities are properly maintained.
→Check mailbox daily, opens, sorts, and distributes mail.
→Coordinate monthly lunches, employee recognition activities and events.
→Order, track and issue uniforms, boot vouchers and/or branded merchandise
→Assist leadership team with clerical tasks such as organizing, filing, booking travel, etc.
→Keep inventory of office supplies and assigned location fully stocked and organized.
→Assist with light cleaning duties to keep offices, breakrooms, bathrooms, and lobby spaces looking presentable.
→Provide back up support and vacation coverage to other HR Coordinators as needed to ensure continuity in daily employee, leadership and HR support.
→Other duties as assigned and approved by immediate supervisor/manager.

Ability to maintain a high level of confidentiality.
Ability to stay on task and productive without direct supervision.
Ability to balance competing priorities and prioritize critical daily tasks and meet Service Level Agreements for critical workflows.
Excellent customer service skills.
Ability to operate all standard office equipment (copier, printer, scanner, etc.).
Highly experienced in MS Office programs.
Ability to learn new software programs.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.

High School diploma or GED required.
Associate or bachelor’s degrees preferred.
3 to 5 years of Administrative Assistant and/or Human Resources experience preferred.