HR Systems Specialist

You will be responsible for maintaining accurate and timely employee data across our HR systems, supporting US-based HR operations from our India office. Working closely with the HRIS team, local HR teams across multiple US locations, and Payroll and Benefits stakeholders, you will ensure data integrity, streamline HR data management processes, and support the effective administration of employee transactions. This role requires strong attention to detail, confidentiality, and the ability to collaborate across global teams and time zones.

• Perform weekly data entry into UKG and other required HR systems for employees across all US worksites.

• Ensure employee data is entered accurately and within established timelines.

• Process employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.

• Maintain data accuracy, consistency, and integrity across HR systems.

• Partner with the HRIS team to support a centralised data flow and entry model.

• Collaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.

• Establish efficient processes for gathering and maintaining employee information.

• Document HR data entry procedures and ensure stakeholders are informed of process changes.

• Identify opportunities to standardise and align HR data management processes across different locations.

• Follow established procedures while identifying and escalating unusual or ambiguous data requests.

• Prepare and distribute weekly new hire announcements for US employees.

• Format new hire photographs and ensure timely distribution of employee announcements.

• Support the collection, organisation, and maintenance of digital personnel files within UKG.

• Ensure employee documentation is maintained accurately and handled confidentially.

• Upload and maintain course information and related data in the company's Learning Management System.

• Support HR-related projects involving employee data collection and system maintenance.

• Assist with reporting, metrics, and data management activities.

• Ensure HR data and reports are accurate, consistent, and maintained within established processes.

• Bachelor's degree with 2+ years of experience in HR data entry, HR operations, or HR systems administration.

• Demonstrated experience managing employee data and processing HR transactions.

• Strong understanding of employee lifecycle activities, including onboarding, job changes, compensation changes, and terminations.

• Foundational understanding of US payroll and benefits processing concepts.

• Excellent computer proficiency, particularly with Microsoft Office applications, including Excel, Word, and Outlook.

• Ability to maintain accurate employee records, perform data validation, and support HR reporting activities.

• Experience working with HRIS platforms and employee data management systems.

• Strong verbal and written English communication skills, with the ability to interact effectively with US-based colleagues and stakeholders.

• Experience collaborating with geographically distributed HR teams and cross-functional stakeholders.

• Ability to work closely with HRIS, Payroll, Benefits, and local HR teams to ensure accurate and timely data processing.

• Strong coordination and follow-up skills, with the ability to manage multiple activities independently.

• Ability to identify discrepancies, clarify requirements, and escalate unusual situations appropriately.

• Willingness to work flexible hours to accommodate collaboration with US time zones, including occasional evening hours in IST.

• Highly detail-oriented with a strong commitment to data accuracy and integrity.

• Strong sense of ownership and accountability for assigned responsibilities.

• High level of professionalism and discretion when handling confidential employee information.

• Organised, self-directed, and capable of managing tasks independently.

• Process-oriented with the ability to follow established guidelines and procedures consistently.

• Adaptable and comfortable working in a fast-paced environment with changing priorities.

• Proactive approach to identifying process improvements and operational efficiencies.

• Hands-on experience with UKG (UltiPro/UKG Pro) HR systems.

• Previous experience supporting US HR operations from an offshore or global delivery centre.

• Familiarity with HRIS data migration, reporting, and system configuration.

• Experience working with Learning Management Systems and digital employee personnel files.