Administration Specialist

Execute Assistant for GM 

• Serve as the primary point of contact for GM 

• Manage GM’s calendar and coordinate meetings 

• Support to plan and manage annual budgeting for GM (AFP, F4, F10, etc.)　  

• Prepare and process GM’s expense reports 

• Develop reports, documents, and presentation materials as requested 

• Support team engagement activities, including offsites and regular meetings  

• Coordinate logistics and on-site support for visitors  

• Arrange restaurants, refreshments, and other meeting-related needs for GM 

Internal Communications & Engagement 

• Review all incoming English communications, identify items requiring market attention, translate into Korean and distribute to the relevant stakeholders 

• Support to plan and execute quarterly Townhall 

• Serve as the lead for CIT initiatives:　 

• Coordinate Community Day in partnership with local NGO/NPOs, align with global schedules, organize relevant programs and manage follow-up activities 

• Lead Red Tab Foundation fundraising and Sports Day initiatives, including internal awareness, fundraising activities, and collaboration with Commercial, Marketing and DC teams for sample/non-sellable item sales   

• Support the execution of D&I and Sustainability initiatives in Korea, aligning with global directives and coordinating with Marketing or other relevant functions as needed　 

• Organize offsite meetings, workshops and year-end gatherings, including budget management, venue sourcing, logistics coordination, and leadership of CIT/TF members 

General Administration 

• Support to plan and manage annual budgeting for GA (AFP, F4, F10, etc.)　 

• Review and process GA-related matters, including vendor invoices and general expense processing 

• Serve as the main point of contact for corporate travel for GM and employees 

• Oversee office management  

• Manage office supplies, stationery and canteen items 

• New employee’s onboarding & induction  

• Coordinate new employee onboarding, including office access control, ID badge management, seating arrangements, and parking registration if applicable 

• Liaise with functional leads to schedule functional onboarding/induction session　 

• Conduct administrative induction (Life at Levi’s, office access, travel, tools, etc.)  

• Support employees to manage congratulatory and condolence processes, including gifting, bereavement, and funeral supplies, etc.   

• Manage distribution lists by adding new employees to group alias through ServiceNow　 

• Provide required documents for visitors, including invitation letter and visa support