CPT-11163 Senior Medical Scribe & Clinical Documentation Virtual Assistant

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A Nurse Practitioner serving multiple skilled nursing facilities is seeking a highly detail-oriented Medical Scribe & Clinical Documentation Virtual Assistant to assist with patient charting, SOAP note creation, H&P documentation, and medical record review.

The VA will support the provider by gathering patient information from multiple systems, reviewing prior patient documentation, organizing clinical information, and preparing comprehensive patient notes for provider review.

This role requires strong medical terminology knowledge, familiarity with healthcare documentation, and the ability to understand clinical information well enough to create accurate patient notes and assessments.

The ideal candidate will have prior experience as a Medical Scribe, Nurse VA, Physician Assistant Support VA, Medical Documentation Specialist, or similar healthcare support role.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Create and update SOAP notes for follow-up patient visits

• Prepare H&P (History & Physical) notes for new patient admissions

• Review prior patient documentation and update notes accordingly

• Draft assessment and plan sections based on provider documentation and chart review

• Ensure documentation is accurate, organized, and clinically appropriate

• Access PointClickCare and other EHR systems to gather:

  • Vital signs

  • Medication lists

  • Recent laboratory results

  • Medical history

  • Surgical history

  • Relevant patient information

• Organize and incorporate clinical data into patient documentation

• Access provider dictation and notes through Doximity

• Review provider observations and clinical comments

• Translate dictation into professional medical documentation

• Incorporate provider findings into completed patient notes

• Access shared patient note repositories

• Retrieve previous patient notes from shared folders

• Copy and update existing documentation templates as appropriate

• Maintain organized patient records and documentation workflows

• Follow established documentation standards and templates

• Ensure consistency across patient records

• Assist with identifying missing information and documentation gaps

• Support provider review workflows by preparing notes in advance whenever possible

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Strong medical terminology knowledge
• Experience supporting physicians, nurse practitioners, or healthcare providers
• Able to understand and organize clinical information
• Comfortable reviewing patient charts and medical records
• Strong written English skills
• Highly detail-oriented and accurate
• Able to work independently with minimal supervision
• Quick communicator and responsive throughout the workday
• Comfortable working with multiple systems and EHR platforms

• Prior experience as a Medical Scribe, Healthcare VA, Medical Documentation Specialist, Nurse VA, or similar role

• Strong understanding of SOAP notes and clinical documentation

• Experience creating H&P (History & Physical) notes preferred

• Familiarity with PointClickCare strongly preferred

• Experience reviewing patient charts and medical records

• HIPAA knowledge required

• Prior experience supporting Nurse Practitioners strongly preferred

• Clinical background

• Strong attention to detail and documentation accuracy

• HIPAA compliance required

• Must sign confidentiality and healthcare privacy agreements

• Must follow all patient privacy and data protection standards

• Secure credential management will be provided through 20four7VA's IT team and Keeper password management system

• VA will access medical systems through approved secure access procedures only

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Senior Level
• Contracted Hours per Week: 10 hours/week
• Daily Working Time: PST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A-B (Native or Near-Native English required)
• REGION PREFERENCES: Any

• PointClickCare (Preferred)

• Doximity

• Microsoft OneDrive

• Microsoft Teams

• Electronic Health Record (EHR) Systems

• Medical Documentation Platforms

• Contracted Hours per Week: 10 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: PST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement