Office Coordinator AHF JC315215

The Office Coordinator works Monday - Thursday from 8:30 a.m. - 4:30 p.m. and Fridays from 8 a.m. - 4 p.m. (Cancer Navigators office hours). The position also assists with outreach and occasionally works night and weekend events/outreach opportunities.

Participates in Professional and Organizational Development

• Develops and implements personal and professional goals and promotes professional growth.
• Assists in the ongoing development of the Rehab/Occupational Services department and program through defining the philosophy and objectives, performance improvement, policy and procedure development, marketing, etc. as requested. Participates in one Rehab work group.
• Assists in professional growth of co-workers through providing cross training and program development (i.e. conducts one in service/year, acts in mentor role, etc.).
• Participates in two department and/or hospital education, promotion and/or advocacy activities within the community.

Maintains an Efficient and Effective Work Schedule

• Maintains workload that is consistent with other staff members including distribution of patients to other staff. Willingly accepts new patients and assignments.
• Utilizes allotted time and resources effectively to accomplish goals. Able to prioritize and/or reorganize workload in response to stat or heavy workload. Offers assistance to coworkers. Able to perform several tasks simultaneously. Effectively solicits help from others when necessary.
• Initiates correction of minor problems as they occur. Demonstrates competency in primary assigned program.

Maintains and Completes Documentation According to Established Guidelines

• Identifies important information and brings to someone’s attention. Follows up with person to make sure needs were met. Types letters, reports, presentations, etc. as requested.
• Performs general office duties. Consistently orders, organizes and monitors office and clinical supplies within budget allowances. Performs filing, copying, etc.
• Maintains employee related records to satisfy hospital/practice requirements including education, PI, competencies, ETO, etc. Works closely with the Coordinator and staff to organize and schedule meetings and maintain minutes.
• Compiles Occupational Health Services activity reports. Maintains Occupational Health Services expense reports.
• Enters charges into financial system and reports financial information. Maintains copies for departmental records. Consistently monitors accuracy.
• Maintains the health database for account and marketing purposes.
• Serves as Stolas System Administrator to provide support to other departments/practices and coordinates revision with IS as needed. Assists with development of databases.
• Communicates with team members and customers in a manner that can be understood by the population served.

• None

• High School Diploma or equivalent 

• Computer proficiency in MS Word, Excel and email 
• Office experience to include filing, faxing, phones and other basic office functions. 

• Associate’s degree or some college coursework

• 2 year office experience in the healthcare field

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.        

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.