Travel Coordinator

Position Summary

El Travel Coordinator es responsable de la coordinación y gestión de viajes corporativos para todos los miembros  de Adistec. Asegura una experiencia eficiente, precisa y de alta calidad, gestionando múltiples solicitudes en un entorno dinámico y de alto volumen. Además, brinda soporte a equipos internos y proveedores externos, garantizando que los viajes se ejecuten de manera fluida y cumpliendo con los estándares de servicio de la organización.

*Must be located in Florida*

Key Responsibilities

• Coordinación integral de viajes corporativos (vuelos, hoteles, alquiler de autos y transporte terrestre). 
• Gestion de Seguros de viaje corporativo 
  
• Punto de contacto de Agencia con Adistec  
  
• Reportes:  Seguimiento de los reportes de viaje vs. Assistcard 
• Apoyo con los eventos Corp  
• Analisys de data de SAP Concur  
• Gestión de solicitudes de viaje urgentes en entornos de alta demanda. 
• Monitoreo en tiempo real de los itinerarios y ajustes ante cambios o imprevistos. 
• Manejo de modificaciones frecuentes de agenda y logística compleja. 
• Garantizar la precisión en reservas, documentación y detalles de viaje. 
• Brindar atención personalizada y enfocada en la experiencia del cliente. 
• Mantener informados a los viajeros durante todo el proceso. 
• Mantener actulizado el database de Sap Concur
• Correr los reportes de uso y entrega a los lideres de cada pais
• Nota: La posición puede realizar otros proyectos o tareas diversas según lo solicitado o asignado

Qualifications

• Bachelor’s degree in Business Administration, Tourism, Hospitality Management, or a related field ( preferred)
• Minimum of 2–3 years of experience in travel coordination or similar roles.
• Experience working in fast-paced, high-volume environments (preferred).
• Experience preparing reports, analyzing travel data, and monitoring travel-related expenses and trends.
• Experience with SAP Concur or similar travel and expense management systems (required).
• Intermediate proficiency in Microsoft Office. (Required)
• Fully bilingual in English and Spanish (required).
• Portuguese proficiency is a plus.
  

Position Type and Expected Hours of Work

• This is a full-time position. Regular working hours are Monday through Friday, 9:00 a.m. to 6:00 p.m.
• Due to the nature of corporate travel operations, this position is also required to participate in weekend on-call coverage on Saturdays and Sundays to address urgent or time-sensitive travel matters. A company-issued mobile phone will be provided for this purpose.
• While on call, the employee is not required to remain at a specific location and may engage in personal activities but must remain reasonably accessible and respond to urgent travel-related matters as needed.
• Any time actually worked while on call must be accurately recorded and will be compensated in accordance with applicable federal, state, and local wage and hour laws and Company policy.
• Occasional work outside regular business hours may also be required based on business and travel needs.

Benefits offered:

• Paid time off (Vacation, Personal Days and Sick days)
• Health insurance
• Dental insurance
• Vision Insurance
• Life insurance paid 100% by the company.
• 401k Match program

Additional Information: This position may require travel up to 25% of the time, both domestically and internationally, based on business needs.

EEO Statement

We are committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. We support an inclusive workplace where associates excel based on personal merit, qualification, experience, ability, and job performance.