Administrative Specialist II - DOE Office of Chief Counsel/FOIA/PA Support

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, “We are One,” we work together with a shared purpose to achieve our mission.

The contractor shall provide a broad range of administrative support services to the U.S. Department of Energy, Office of Science’s (SC) Office of Chief Counsel in Oak Ridge.

This position is responsible for the following duties:

• Assist the Office of Chief Counsel Freedom of Information Act (FOIA) and Privacy Act Officer in processing requests for records pursuant to FOIA and the Privacy Act by performing necessary processing functions.
• FOIA requests - help ascertain the validity of the requests; verify that proposed responses to those requests are complete; and ensure the sufficiency of drafted correspondence before its presentation to the FOIA and Privacy Act Officer for concurrence and/or dispatch.
• Privacy Act requests - Process requests consistent with Privacy Act requirements, including its related regulations, implementing directives, and relevant DOE Orders, and prepare correspondence for the FOIA and Privacy Act Officer.
• Receive documents for placement in the Public Reading Room and processing them, ensuring that they include required information, are in an acceptable form and format, and entering the information into a database for forwarding to the Office of Scientific and Technical Information for internet posting.
• Individual must be able to carefully pay attention to detail, knowing that a considerable portion of his or her time will be devoted to reviewing documents which, on a document-by-document or request-by-request basis, can be hundreds of pages long and can, by their nature, be quite sensitive.
• Individual must also be sufficiently computer-literate to be able to learn how to use the FOIAXpress Database and SharePoint.

.Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

• High school diploma or GED is required.
• An associate's degree is preferred.

• 2-3 years of relevant Administrative Support. Experience in supporting a team of Executive Leadership is preferred.
• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge of record management best practices and procedures
• Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks.
• Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

• Strategic Critical Thinking – Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
• Executive-Level Interpersonal Skills – Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
• Enterprise Collaboration – Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
• Advanced Organizational Leadership – Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
• Adaptive Agility – Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
• Results-Driven Initiative – Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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