Executive Assistant

JOB TITLE:   Executive Assistant DEPARTMENT: Administration REPORTS TO: General Manager FLSA STATUS: Non-Exempt GENERAL DESCRIPTION:  The Executive Assistant is responsible for performing complete administrative functions for the General Manager and others members of management within the organization. Duties may vary depending on the fluctuating business needs. Occasionally handles confidential matters.       Essential Functions:     Coordinate all company tradeshows Coordinate and arrange all company travel as needed Manage passport and visa requirements for internal travelers Complete customer certifications Organize company meetings Edit and proof marketing literature and materials as required Proofread various documents as requested Maintain internal phone list Maintain company cell phone list Monitor expense report mileage Update and renew company and industry related memberships Maintain company agreements and contracts Sort and distribute incoming mail to applicable departments Assist Accounting Department with difficult-to-collect accounts   Required Knowledge, Skills, and Abilities:   Must handle the position with confidentiality and professionalism Excellent written and verbal communication skills; must be direct and hands on Desire for proactive organizational skills and high attention to detail Self-starter attitude Dependable & punctual work attendance is required Capable of working with several senior level managers and executive level staff Proficient in Microsoft Office Suite products, Adobe Must be able to work independently with little direction or supervision Ability to interact in a courteous manner and provide excellent customer service     Required Education and Experience:   Bachelor's degree preferred 3-5 years of administrative support experience working in a corporate environment     Work Environment:   While performing the responsibilities of the Executive Assistant’s job, these work environment characteristics are representative of the environment the Executive Assistant will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Executive Assistant’s job.   The noise level in the work environment is typically moderate while in an office environment.         Physical Demands:   These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Executive Assistant’s job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Executive Assistant's job.   While performing the responsibilities of the Executive Assistant's job, the employee is regularly required to sit, stand, walk, talk and hear. The employee is frequently required to use hands to finger, handle, type or feel. The employee is occasionally required to lift and/or move up to 25 pounds.