Office Manager (Part-Time)

United States·San FranciscoPart-timemid

Office ManagerAdministration & Office Support

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Overview

ABOUT APOLLO RESEARCH Apollo Research is a mission-driven startup committed to reducing the threats from scheming frontier AI systems. We do fundamental research on the science of scheming,

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Office ManagerAdministration & Office Support

Apollo Research is a mission-driven startup committed to reducing the threats from scheming frontier AI systems. We do fundamental research on the science of scheming, provide advice on the institutional implications of loss of control threats, and build monitoring tools for AI agents. We work with and are trusted by frontier AI labs including OpenAI, Anthropic, Google DeepMind, and more.

We're looking for a part-time Office Manager to manage our San Francisco office and build out Apollo's Bay Area presence. This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters. This role starts part-time, about 10-20 hours a week. As we double in size over the next 12 months and you show your strengths, your responsibilities could increase, with a clear path to a full-time position.

Office Operations

Respond to and resolve requests, from day-to-day queries, to maintenance and repair issues

Manage office access for visitors and contractors

Lead office improvement projects, from furniture and layout changes to equipment upgrades, to support employee productivity

Coordinate employee onboarding and offboarding for office-based and US-based remote staff, including workspace setup, issuing keys and shipping equipment

Procure office supplies and equipment, handle deliveries

Vendor & Relationship Management

Serve as the first point of contact with property owners, external contractors and vendors

Ad-hoc projects

Assist with the setup and logistics of networking and publicity events, workshops, and industry socials

Previous experience in office management, operations, or a similar hands-on coordination role

You work well in a fast paced, high velocity environment that orients on execution speed and efficiency.

Organized, reliable and effective: you’re able to keep track of many tasks and projects at once, and execute on your commitments

Autonomous and proactive: you’re able to manage projects independently, take initiative to fix problems without being asked, and make decisions under uncertainty

The ability to communicate and coordinate with HQ in London who will have an 8 hour time difference.

Strong communication: you represent Apollo well with vendors, are able to summarize a situation accurately, and explain your reasoning clearly

Mission-driven: a genuine interest in AI safety and excited to enable the team’s work in reducing risks from scheming AI

STRONG CANDIDATES MAY ALSO HAVE:

Experience managing a growing office space in fast-paced environments, ex:high-performing tech startups

Project management and events planning experience.

Experience working across multiple countries and cultures

Familiarity with and connections in the Bay Area AI safety and tech community

We want to emphasize that people who feel they don't fulfill all of these characteristics but think they would be a good fit nonetheless are strongly encouraged to apply.

Salary: $35.00 - $45.00 per hour, depending on experience.

Hours: Approximately 10-20 hours per week.

Benefits:

Flexible work hours and schedule

Paid vacation

Paid sick leave

Lunch, dinner, and snacks provided for all employees on workdays

Location: In-person, at our San Francisco office.

Work authorization: You must have existing authorization to work in the US; we are unable to sponsor visas for this role.

How to apply: Please share your CV and any other relevant work samples or links. We review applications on a rolling basis.

Equality Statement: Apollo Research is an Equal Opportunity Employer. We value diversity and are committed to providing equal opportunities to all. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.