Administrative Assistant

Brailsford & Dunlavey (B&D), which now includes Project Management Advisors (PMA), is seeking a Senior Project Manager to join our San Francisco office.

An opportunity for an organized, proactive professional who enjoys supporting high-performing teams, managing competing priorities, and contributing to the successful delivery of complex life sciences projects through exceptional administrative coordination and client support.

At Brailsford & Dunlavey (B&D), we lead the planning, development, and management of the places that shape and strengthen communities—where people live, learn, work, and innovate. B&D partners with institutions, municipalities, and organizations to deliver complex real estate and capital projects through strategic advisory and program management services across the full project lifecycle.

B&D recently joined forces with Project Management Advisors (PMA), bringing together two nationally recognized leaders in program management and real estate advisory services. Together, the combined firm offers expanded capabilities across industries and end-to-end project delivery—from early-stage strategy through execution and beyond.

Our Life Sciences team supports clients in delivering highly complex laboratory, research, and biotech environments. This role will provide onsite administrative support for a major life sciences client, helping ensure efficient project operations, communication, and coordination across project teams.

As an Administrative Assistant, you will provide critical administrative and operational support to the client team and PMA project leadership. You will help coordinate meetings, maintain project documentation, support team communications, and ensure day-to-day administrative needs are handled efficiently.

This is an onsite role based in San Francisco, CA.

• Provide administrative support to the client team, including calendar management, meeting coordination, and event support

• Coordinate meetings, agendas, materials, and follow-up items to support effective team collaboration

• Maintain organized filing systems, project records, and administrative documentation

• Prepare, format, and distribute documents, reports, PDFs, and other project-related materials

• Coordinate deliveries, office requests, and administrative logistics to support daily operations

• Maintain and update master project directories and team information

• Generate, organize, and distribute project documents and communications to internal and external stakeholders

• Support project setup activities, including coordination with office staff and Corporate Finance

• Assist with reviewing project billing terms, assembling invoices, and coordinating invoice distribution

• Support onboarding and offboarding activities for project team members

• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail

• Take initiative on routine tasks and proactively identify opportunities to support the team

• Assist with special projects and administrative initiatives as needed

• Collaborate with the broader Administrative team to support shared projects, questions, and deadlines

• Administrative support experience in a professional office environment

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Excellent attention to detail and ability to maintain accurate documentation

• Strong written and verbal communication skills

• Ability to work independently, take initiative, and proactively manage responsibilities

• Comfortable supporting senior leaders, clients, and project teams

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

• Experience coordinating meetings, events, and administrative processes

• Ability to maintain confidentiality and handle sensitive information with professionalism

• Experience supporting real estate, construction, life sciences, or professional services teams is a plus

• You are a proactive self-starter who enjoys being the person others can rely on

• You thrive in fast-paced environments and are comfortable managing changing priorities

• You bring a positive, collaborative attitude and enjoy supporting a team environment

• You are highly organized and detail-oriented with a strong sense of accountability

• You anticipate needs and look for ways to improve processes and support team success

• You communicate clearly and professionally with a variety of stakeholders

• You demonstrate professionalism, discretion, and sound judgment in all interactions

• You enjoy contributing to meaningful projects that have a real-world impact

Why People Choose B&D

Impactful Mission
Be part of meaningful work that helps shape the places where people live, learn, heal, work, and connect.

Learning & Growth
We invest in mentorship, leadership development, and continuous learning at every stage of your career.

Strong Culture
Entrepreneurial thinking, collaboration, intellectual curiosity, integrity, and excellence drive how we work together.

Robust Benefits
Comprehensive benefits include medical, dental, and vision coverage, retirement benefits, professional development support, paid time off, and more.

To get started, our application process includes a resume, an optional (recommended) cover letter, and a short set of essential questions. We look forward to getting to know you!

This role's target base annual salary range is currently $65,000-$90,000 Pay scales are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of several factors unique to each candidate, including, but not limited to, job-related skills, relevant education, experience, certifications, candidate abilities, and pay relative to other team members.

The company benefits listed above are a summary of the benefits. Specific details, availability, and eligibility requirements apply in accordance with company policies.

Brailsford & Dunlavey Inc. is committed to providing a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Brailsford & Dunlavey, Inc. participates in E-Verify.