Facilities Administrator

Do you have effective time management and the ability to prioritize changing needs? Do you have high attention to detail and strong troubleshooting skills? If you answered yes and are looking for an entry level administrative position, we may have the position you've been looking for!

As the Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role has a strong ability to prioritize and manage the monthly workload, and to support and coach colleagues when needed. 

• Audit closed work orders for completeness and accuracy
• Prioritize move-out work orders and damage charges at month-end
• Communicate with Maintenance Technicians to clarify notes, materials, and labour
• Provide feedback on deficiencies within work orders
• Document interactions in the appropriate software
• Post Planned Preventative Maintenance (PPM) work orders on a regular basis according to monthly/quarterly/semi-annual schedules
• Support special projects as requested, such as tender package coordination
• Assist with other administrative duties as needed
• Identify process improvements that lead to cost savings opportunities

• Experience in an administrative role
• Post secondary education in business administration or related field an asset
• Working knowledge of facilities equipment and maintenance requirements an asset
• Ability to work well under pressure in a changing environment
• Strong attention to detail and multi-tasking skills
• Professional verbal and written communication skills
• Effective teamwork and interpersonal skills
• Advanced level of proficiency with MS Office Suite and data entering

Broadstreet Properties Ltd. is a family-owned and operated property management company, partnered with Seymour Pacific Developments, that manages multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to innovate our approach to asset management continuously. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we are responsible for ensuring a safe, dignified, and welcoming environment and are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.