Canvasww21h ago

New

USD 75000–85000/yr

Office Manager

United States·New YorkFull-timemid

Office ManagerAdministration & Office Support

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Quick Summary

Overview

Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas.

Technical Tools

Office ManagerAdministration & Office Support

Canvas Worldwide dares to be the challenger the ad industry needs. Do you "Challenge the Comfortable?" Then you'll fit right in here at Canvas.

Recognized as one of Ad Age's "Best Places to Work" for three consecutive years, Canvas Worldwide is an independent media agency committed to providing creative solutions for brands that challenge the status quo. Our clients include Hyundai, Kia, Genesis, MGM, Zillow and McDonald’s (to name a few…).

Our agency cultivates an environment where all are welcome to push outside their comfort zones to solve problems in new ways. We encourage the team to be its best by creating the most positive workplace experience for all. For instance, we outpace the industry on diversity and inclusion AND offer continuous training and workshops for career development. So, if you dare to challenge the comfortable… then keep reading.

This multifaceted operations and facilities role serves as the cornerstone of workplace excellence, combining hands-on facility management with exceptional front-of-house hospitality. You'll oversee the seamless day-to-day functioning of office environments—from creating a welcoming experience for guests, clients, and team members to maintenance coordination and safety compliance. Beyond keeping spaces operationally sound, you'll serve as a partner to leadership through event coordination, administrative support, and thoughtful workspace planning. Success in this position means balancing tactical execution (work order management, inventory control, budgeting) with relationship-building across internal stakeholders, vendors, and building management—all while ensuring the workplace consistently feels organized, safe, and ready to support the agency’s mission.

Serve as the primary point of contact for internal stakeholders, guests, clients, and business partners, delivering a best-in-class experience

Conduct office orientations, tours, and maintain the master employee roster

Manage desk assignments, space planning, and conference room scheduling and setup

Manage MADs (Moves, Adds, Departures) for NY and for additional offices throughout the US

Oversee daily office and facilities operations, maintaining a safe, clean, and welcoming environment

Conduct routine facilities checks, including weekly walkthroughs and monthly vendor QA reviews

Support maintenance needs across lighting, HVAC, plumbing, and minor repairs

Own work order management ensuring timely resolution and follow-up

Manage Office Safety Team (OST) nationally which includes trainings, emergency drills, first aid and AED maintenance, quarterly meetings

Project manage office upgrades and expansions to include budget management

Ensure storage closets are regularly maintained and organized

Manage daily janitorial operations and day porter services, including routine custodial tasks and special cleaning projects

Order staff nameplates for all US offices

Work regularly with building management staff

Front-of-House Excellence

Coordinate internal events and meetings, including vendor management, catering, and all required documentation (COIs, NDAs, etc.)

Provide administrative and operational support to leadership, including the CEO and Executive Assistant when required

Handle incoming/outgoing mail, shipping logistics, and courier coordination across offices

Assist with swag inventory and orders

Assist with A/V setup and troubleshooting for meetings and events Supply & Budget Management

Manage office supplies, kitchens, and common areas—ensuring spaces are consistently stocked, organized, and presentation-ready

Assist with special events to include planning, F&B ordering, set up and take down, florals, and overall event management

Support facilities budgeting and assist with expense tracking, including P-Card reconciliation

Proven experience managing office operations in a mid-to-large sized, fast-paced, professional environment

Strong organizational and multitasking skills with high attention to detail

Ability to remain calm and effective under pressure while managing competing priorities

Excellent written and verbal communication skills

Demonstrated professionalism handling sensitive and confidential information

Strong interpersonal skills with a proactive, solutions-oriented mindset

Proficiency in Microsoft Office Suite

Demonstrated ability working with all levels of management, executives, clients, staff, and the public

Bonus Points:

Experience with office and facilities systems (e.g., Envoy, Zendesk, Angus, or similar platforms)

Experience supporting OPEX budgets and expense tracking

Workplace management background

First Aid/CPR/AED certification (or willingness to obtain

Physical Activity:

Walking, reaching with hands and arms, stooping, kneeling, lifting, crouching and crawling

Able to lift, carry, push, pull up to 40lbs. without issue

Salary and Benefits

Actual base salary is determined upon factors such as experience, qualifications, training, certifications, and internal equity. The Company reserves the right to modify this pay range at any time. Base salary is part of a total rewards package that includes highly competitive benefits like generous medical, dental, vision, pet insurance, commuter benefits, disability and life insurance coverage, 401(k) matching, up to 14 holidays per year, a “Do Good Day,” and unlimited PTO.

Additional perks include employee social and wellness events, a DEI Council, auto purchase rebate program and monthly wellness allowance.

In-Office Work Schedule

This is NOT a remote position.

Canvas Worldwide is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

CA Applicants: Canvas Worldwide practices Fair Chance Hiring