Administrative Assistant

Under general direction, provides administrative and clerical support to the Family and Community Support Services (FCSS), a program within the Child, Youth, and Family Services (CYFS) Division. Supports CAPSLO’s mission by providing administrative support to the CYFS/FCSS staff, who provide direct services to clients to assist them in achieving self-sufficiency. Qualifications: Level I: Has a high school diploma/GED and three years of experience in office management and clerical duties, or an equivalent combination of education and experience. Has strong Microsoft Excel skills. Level II: Has a high school diploma/GED and five years of experience in office management and clerical duties, or an equivalent combination of education and experience. Has strong Microsoft Excel skills. As an Administrative Assistant you will: Perform various clerical tasks such as word processing, data entry, filing, copying, mailing, and tracking information. Screen and direct telephone calls, providing routine information and referrals. Receive referrals from Family and Community Support programs and track information using program procedures. Enter intakes and programmatic file information into ClientTrack, our client database system. Arrange logistics for meetings and activities, develop agendas, and prepare meeting materials. Compile and record statistical data, creating comprehensive reports. Distribute information, letters, and memos to program management and staff. Assist with the preparation of letters, brochures, bulletins, announcements, and flyers. Manage mail, packages, and correspondence distribution. Maintain office supplies and reorder as needed. Prepare purchase requisitions for non-office supplies. Track and voucher bills related to relevant programs. Help maintain a clean and orderly office space. Attend staff meetings, conferences, and workshops as required. Adhere to safety rules and practices, ensuring maximum safety for yourself, colleagues, clients, and children. Perform other duties as needed. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.   To view the full job description click HERE.