Receptionist I

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

• →Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
• →Greet outside visitors in a professional manner
• →May sign for incoming and outgoing packages; route to appropriate party
• →Use internal paging system
• →Call for car service or messenger as requested by client
• →May perform filing, typing and other administrative duties as requested by client
• →Assist various departments with mass mailings
• →May receive and route faxes
• →May schedule conference room based on client requests and order catering as needed
• →Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
• →Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

• High school Diploma or equivalent
• 2 years direct experience as a receptionist
• Some prior experience working in a professional office environment, preferred
• Able to operate various office equipment
• Basic computer skills required (Word, PowerPoint)
• Ability to perform routine functions of various equipment and systems (internal phone directory, office directory, as well as photocopying, color copying, faxing, etc.)
• Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines

• Physical activity required including bending, reaching, prolonged periods of sitting
• May lift and/or move up to 10 lbs