Administrative Coordinator

As an Administrative Coordinator, you will serve as the first point of contact for clients, guests, and employees, creating a welcoming and professional office environment. Key responsibilities include greeting and assisting in-person visitors, answering and directing incoming phone calls, managing and coordinating office calendars and scheduling needs, maintaining accurate records through data entry and administrative reporting, and supporting daily office operations.

You will also be responsible for preparing and setting up workstations for new hires, ensuring they have the equipment, resources, and access needed for a successful onboarding experience. Additional duties may include coordinating office communications, organizing administrative processes, and providing general operational support to staff and leadership.

• →Oversee general administrative needs including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
• →Coordinate office events, schedule meetings, and run local errands for puget sound area offices.
• → Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc. 
• →Receive, sort, and distribute daily office mail.
• → Maintain electronic and paper files, records, and reports.
• →Back-up answering calls on multi-line phone.
• →Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
• →Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full size pick-up trucks in the local fleet various maintenance appointments.
• → Assist with miscellaneous projects and tasks as requested by office colleagues.

We know career growth is not always linear or streamlined—it’s often dynamic. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.  

• High school diploma or equivalent.
• 2+ years of administrative support experience.
• Must have a valid driver's license with a good driving record.
• Proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook software.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over to 35 lbs.

You’ll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. Click here to learn more about Consor. 

Consor welcomes and celebrates equality and diversity in the workplace. We are committed to fostering an environment in which employees and prospective employees are treated with dignity and respect, and where the uniqueness, perspectives, and experiences of individuals are valued. Consor is an equal opportunity employer and maintains employment practices designed to provide equal employment and development opportunities for all employees and applicants, in accordance with applicable local, state, and federal laws. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. Consor also maintains an affirmative action program across its offices and worksites. 

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at (786) 275-7370. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD.  

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at (786) 275-7370.  

Notices: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks. 

At Consor, we're committed to recruiting teammates ready to expand their potential. To safeguard candidates, we use only legitimate recruitment practices. Initial outreach is conducted through official Consor email addresses or LinkedIn messaging; be suspicious of any inconsistencies.  We do not request personal data, sensitive information, or banking details during the application process. Interviews are conducted via phone, in person, or through Microsoft Teams—never through messaging apps or other calling services. All job offers are merit-based, delivered verbally, and followed up by written confirmation. If personal information is required to initiate the hiring process, it will be collected through secure, authorized channels. If ever in doubt, contact careers@consoreng.com.

#LI-JH1

#LI-Onsite