Executive Assistant

Humanscale is the premier designer and manufacturer of ergonomic products that improve health and comfort at work. We have a focus on sustainability with 70% of our products currently certified as having a Net Positive impact on the environment.  Our award-winning office products – seating, sit/stand desks, technology support and lighting – have led the industry in performance and simplicity for over 40 years.

The Executive Assistant is responsible for providing direct support to the President of Humanscale and her specific divisions of Humanscale Living Global, Humanscale Global Retail,  Latin America sales divisions and production, and Humanscale Point of Sale Global. The ideal candidate for this role must have experience with providing direct support to top-level executive management, possess the desire to work in a fast-paced environment, have an outstanding work ethic with a high level of accountability, all while maintaining confidentiality to highly sensitive information.

• →Schedule and organize a variety of activities such as meetings, conferences, and appointments.
• →Manage and update internal and external contact lists.
• →Organize all domestic and international travel needs and prepare complex travel itineraries.
• →Proactively manage, write, and deal with a high volume of emails.
• →Answer phones for President, take messages, and answer all routine and non-routine questions.
• →Conduct web-based industry research as needed.
• →Establish relationships with customers and assist with purchases and issues.
• →Manage personal appointments, billings and schedules.
• →Monitor billings, invoices, and expense reports for President and their direct reports.
• →File and manage performance evaluations for President’s direct reports.
• →Schedule and arrange logistics for corporate events, such as holiday parties.
• →Establish, develop, maintain and update filing system for the President.
• →Must be in office 4 days per week and available via cell when international travel is on weekends for both personal and work-related items.
• →When President is traveling, there is flexibility to work from home.
• →Must have flexible schedule to provide personal assistance to President as needed.
• →Must be able to construct PowerPoint presentations for President, managing all key aspects of the presentation including, font, size, legibility, impact, etc.
• →Perform other duties as assigned.

• Five (5)+ years of experience in an administrative position supporting a senior executive.
• Bachelor’s degree and/or related experience preferred.
• Excellent organizational and interpersonal skills; must be capable of building a rapport with higher-level managers.
• Ability to prioritize and execute on managing multiple projects and follow through.
• High level of professionalism and confidentiality.
• Superior written and oral communication skills.
• Creative problem solver, good judgment and analytical skills.
• Excellent telephone and email etiquette.

• Advanced Proficiency in MS Office Suite (Word, Excel, Outlook, and PowerPoint).

Please note that the salary information is a general guideline. Humanscale considers other factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market location and business considerations when extending an offer.

Scam Notice: Please be aware that there are individuals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of Humanscale. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Humanscale will never ask for any personal account information, such credit card details or bank account numbers, during the recruitment process.