Receptionist Temp to Perm

 

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment. 

The role of Receptionist at Prime Controls is crucial, as you are often the first impression for people visiting our office. In this position, you will adeptly convey Prime Controls' professional image, whether communicating over the phone or interacting in person. Serving as the central point of contact for our staff, vendors, and, most significantly, our clients, the ideal candidate will demonstrate exceptional verbal and written communication skills, possess strong organizational abilities, and exhibit a keen attention to detail. Additionally, this role involves undertaking administrative and clerical functions, providing general support across various departments. 

 

• Answer, screen and direct all phone calls in a professional and friendly way 

• Meet and greet all visitors in a polished and professional manner 

• Manage staff movements in and out of the office 

• Administrative and clerical support as needed 

• Maintain company calendar, manage conference room bookings and meetings. 

• Organize company in house lunches and catering 

• Order and maintain office supply inventory 

• Tidy and maintain reception, conference and break room areas 

• Must be able to multi-task  

• Must have an upbeat and friendly demeanor 

• Handle and prepare outgoing and incoming mail 

• Ship and receives packages 

• Process correspondence, letters, forms, reports and various documents 

• Maintain various filing systems 

• Ensure faxes (such as bids) get to appropriate personnel 

• Organize travel arrangements (hotels, flights) 

• Answer emails in Outlook 

 

• Excellent verbal and written communication skills. 

• Keen attention to detail in administrative tasks. 

• Professional appearance and demeanor. 

• Ability to represent the company in a polished and courteous manner. 

• Familiarity with office equipment, including phones, copiers, and printers. Ability to handle and prioritize many types of advanced administrative duties and use independent judgement and initiative 

 

• 1 year or more of receptionist experience. 

• Proficient computer skills, including proficiency in Microsoft Office applications. 

• Adaptability to a dynamic work environment. 

• Ability to collaborate with colleagues and various departments. 

• Commitment to maintaining the confidentiality of sensitive information. 

• Knowledge of and adherence to professional etiquette. 

• Efficient time management skills to meet deadlines. 

• Willingness to take on additional responsibilities and assist in different areas. 

• High school diploma or equivalent; additional relevant certifications are a plus. 

• Positive attitude and a proactive approach to daily responsibilities. 

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

 

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.