Executive Assistant

Tube Supply - Houstonmid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Overview Company Name: Tube Supply Title of Position: Executive Assistant Position Type: Full-Time; Non-Remote Location: Houston, TX Founded in 2016, Tube Supply provides quality steel tube and bar in alloy, stainless, and carbon for oil and gas applications, including drilling,…

Key Responsibilities

Under the direction of the President, completes a wide variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organization. This includes: Assist with special projects. Designing reports and presentations.

Requirements Summary

Education and Experience: High school diploma required, bachelor’s degree in business administration or related field preferred. At least two years of related experience required.

Technical Tools

ms-office

We are seeking an energetic and motivated Executive Assistant to join our company. The Executive Assistant will provide high-level administrative support to senior staff. This role will screen visitors, answer phones, coordinate special events, prepare reports and filing and organizing documents.

What We Offer

~1 min read

✓401(k) including company matching

✓Health insurance (medical, dental, and vision)

✓Flex Saving Account and Health Reimbursement Account

✓Company-provided Term Life Insurance

✓Company-provided Short-term and long-term disability insurance

✓Paid Holidays

✓Paid time off

✓Tuition Reimbursement

✓Parental Leave

Responsibilities

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→Under the direction of the President, completes a wide variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organization. This includes:
- →Assist with special projects.
- →Designing reports and presentations.
- →Prepare information for meetings with staff and outside parties.
- →Maintain contact lists.
- →Complete expense reports
- →Assist with general office duties, and manage office supplies, inventory, and stock.
- →Help with general office organization and communicate with various vendors and colleagues regarding office needs.
→Works closely with Executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
→Under the direction of the President manages all aspects of the company’s office services.
→Provides event management support as requested.
→Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
→Performs additional duties as assigned by executives.
→Provides hospitality to all guests and helps to create a welcoming environment.

Requirements

~1 min read

High school diploma required, bachelor’s degree in business administration or related field preferred.
At least two years of related experience required.

Excellent verbal, written, and interpersonal skills.
Highly organized individual with a commitment to consistent attention to detail.
Flexibility and adaptability to assume additional responsibilities and accommodate customer requests.
Ability to work independently, often under pressure/situations within a team environment.
Ability to exercise discretion and independent judgment to perform a variety of tasks.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.