Administrative Assistant

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Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

To provide administrative support to the USTA National Tennis Center’s Administration offices. Responsible for handling multiple projects throughout the year and while present at the front desk reception area, greeting and assisting guests in a…

Requirements Summary

Bachelor's Degree preferred 1-2 years of administrative experience preferred Exceptional organizational, communication, and problem-solving skills; detail-oriented and reliable for confidential matters Detail-oriented with demonstrated ability to…

Technical Tools

Administrative AssistantAdministration & Office Support

We are Tennis! The USTA (United States Tennis Association) is the national governing body for the sport of tennis and the leader in promoting and developing the sport’s growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

What We Offer

~1 min read

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don’t know tennis? Don't worry, you can still find yourself in the game!

Provide administrative support to the Office Manager/EA and back up support to COO when the Office Manager/EA is out of the office
Provide administrative support to the Event Services department including but not limited to submitting invoices, ordering staff uniforms for non-US Open events and coordinating meals for seasonal staff for non-US Open events
Coordinate the full lifecycle of US Open Uniforms; including ordering, tracking, and delivery and distribution through the completion of the event
Maintain the full-time staff PTO dashboard and provide periodic balance updates to Directors
Responsible for ordering, distributing, and keeping inventory for all office supplies, snacks, and coffee for year-round staff and US Open seasonal staff (Seasonal Administration & Event Services)
Coordinate office equipment maintenance and service agreements. Ensure all equipment is functional and all supplies are on hand at all times
Work with Office Manager and NTC Culture Committee to plan and execute year-round staff events, including team building and social gatherings
Assist with US Open seasonal recruitment efforts with administrative responsibilities, including but not limited to hiring plans, training calendar, etc.
Coordinate the US Open Rewards and Recognition program for all US Open seasonal staff and provide recommendations for improvements
Create and distribute US Open daily Brief Sheets
Other duties as assigned by Office Manager, NTC

Bachelor's Degree preferred
1-2 years of administrative experience preferred
Exceptional organizational, communication, and problem-solving skills; detail-oriented and reliable for confidential matters
Detail-oriented with demonstrated ability to multi-task and solve problems
Reliable and trustworthy – able to handle confidential matters
Proficiency in Google Suite
This position is designated as Onsite and specific to the National Tennis Center
Position is considered non-exempt

What We Offer

~2 min read

✓Flexibility: Our Hybrid with Flexibility approach combines a balance of remote working with in-office collaboration to spark teamwork and creativity.

✓Comprehensive benefits designed to meet your unique needs: Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance are a small part of our offerings.

✓Time to recharge and energize: Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess.

✓Plan for your future financially and professionally: 401(k) with employer matching (up to 6.5%), promotional and growth opportunities, Learning and Development programs to learn on the job, and up to $7,000 for tuition reimbursement.

✓Mental and emotional wellness: Resources for overall well-being, including mental health and meditation benefits.

✓Other cool perks: A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events are just a few of the optional benefits available.