Administrative Assistant/Receptionist

United States·Nipomomid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Administer and oversee the architectural design review process, ensuring timely processing of applications, attending review meetings, and coordinating follow-up communications.

Requirements Summary

Associate degree (A.A.) or equivalent from a two-year college, or 6 months to 1 year of related experience and/or training,

Technical Tools

Administrative AssistantAdministration & Office Support

Requirements

~1 min read

Associate degree (A.A.) or equivalent from a two-year college, or 6 months to 1 year of related experience and/or training, or an equivalent combination of education and experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to quickly learn proprietary HOA software systems.
Demonstrated ability to write clear, professional communications and reports.
Strong analytical skills and comfort working with data and financial information.
Ability to work independently, prioritize effectively, and manage multiple projects under tight deadlines.
Job skill will be required.

Responsibilities

~1 min read

→Administer and oversee the architectural design review process, ensuring timely processing of applications, attending review meetings, and coordinating follow-up communications.
→Assist with the rule compliance and enforcement program, including tracking violations, preparing documentation, attending hearings, and ensuring resolution in accordance with HOA guidelines.
→Draft, edit, and distribute a wide range of professional correspondence, reports, and association communications with accuracy and discretion.
→Serve as a primary point of contact for homeowners and vendors, delivering exceptional service and timely resolution of inquiries.
→Collaborate with the Community Association Manager on special projects, committee coordination, and community initiatives.
→Perform light accounting and financial tracking tasks in coordination with the corporate accounting team.
→Other duties assigned as needed.

High attention to detail and accuracy
Exceptional verbal and written communication skills
Strong interpersonal skills and the ability to manage relationships with professionalism
Comfortable handling financial and accounting responsibilities with accuracy and discretion
High level of customer service and responsiveness, with a strong commitment to issue resolution